Administrative Assistant III

Worker Type

Regular

The Administrative Assistant III provides analytical and specialized administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization.

• Scheduling meetings and coordinate meeting logistics, including luncheons
• Documenting technical meetings and follow up on action items/commitments
• Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project
• Scheduling calendars and handling travel and logistical issues for team members
• Assisting in preparation of Consulting Agreements, Non-Disclosure Agreements, Staffing Requisition s, etc.
• Preparing and tracking Purchase Requisition s and Expense reports
• Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality
• Coordinates activities between departments and outside parties
• Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice

• Minimum of 3-5 years’ experience as an Administrative Assistant
• High School diploma or GED Equivalent required or equivalent combination of experience and education
• Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines
• Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Visio)
• Previous experience working in aerospace industry is desired

• Consistently demonstrates effective communication skills – written and verbal.
• Maintains a professional demeanor with a high level of customer service
• Consistent in demonstrating sound organization, prioritization, multi-tasking and planning skills while efficiently prioritizing work load
• Skilled at follow-up/follow-through while maintaining professionalism
• Exhibits strong interpersonal skills and works well with all level of employees up to Senior Management
• Applies acquired job skills and company policies and procedures to complete assigned tasks
• Consistently follows established procedures on routine work and typically requires instructions only on new assignments
• Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
• Displays strong initiative and drive to accomplish goals and meet company objectives
• Takes ownership and responsibility for current and past work products
• Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company
• Focuses on teamwork and puts the success of the team above one's own interests

• Ability to work in an office environment (Constant)
• Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent)
• Uses hands and fingers to handle, control or feel objects (Frequent)
• Bending, crouching, kneeling and reaching to file and maintain files (Frequent)
• Ability to lift and carry objects of varying sizes and shapes up to 5-10 pounds (Occasional)

No Clearance

The salary range for this role is: $26 - $37

ITAR Requirement:
The position requires access to information that is subject to compliance with the International Traffic Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). Applicants must qualify as a U.S. person under the ITAR and the EAR, or be approved for an export license by the governing agency. Certain positions will require current U.S. citizenship due to contract requirements.

AV offers an excellent benefits package including medical, dental, vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit:

We also encourage you to review our company website at  to learn more about us.

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans.…