Part-Time - Event Group Assistant

The Ronald Reagan Presidential Foundation and Institute (RRPFI) is the sole nonprofit organization created by President Reagan charged with advancing his legacy and principles – individual liberty, economic opportunity, freedom and democracy, peace through strength, and national pride.

A globally recognized nonpartisan organization based in Simi Valley, CA, with a leadingpolicy institute in Washington, DC, RRPFI delivers impactful public affairs programming, policy convenings and projects of national and international significance, scholarly initiatives, and distinctive educational programming shaping the perspectives of middle, high school, and college students.

In addition, RRPFI sustains the Ronald Reagan Presidential Library and Museum, the largest and most visited presidential library.

A leading cultural institution, RRPFI houses a remarkable 125,000 square foot museum with unique historical pieces that tells the story of Ronald Reagan’s life, presidency, and enduring impact, and hosts world-class special exhibitions. More information is available ganfoundation.org .

With views all the way to the Pacific Ocean and an hour from Los Angeles International Airport, RRPFI’s Simi Valley campus sits on 400 acres atop a hill, serves as the final resting place of America’s 40th President and former First Lady Nancy Reagan, displays a chunk of the Berlin Wall, and houses (among other remarkable displayed hardware) the plane President Reagan flew on as Air Force One to 26 countries.

Also onsite are the Reagan Center for Public Affairs, the Presidential Learning Center, the Air Force One Pavilion, and the Reagan Leadership Center.

The RRPFI seeks a part-time Event Group Assistant working approximately 24-25 hours per week performing a wide range of office functions.

• Provide general administrative and clerical support to the Event Services and Operations Department
• Manage incoming phone calls, screen and route calls appropriately, and ensure messages are accurately received and distributed.
• Check voicemail regularly and communicate messages to the appropriate team members.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Basic office duties include photocopying and filing
• Handle phone requests for facility rental event information
• Assist with incoming/outgoing mail, including UPS and Fed Ex
• Database entry and invoicing using Salesforce and Excel
• Errands to drop off/pick up material, mail, etc.
• Special projects, i.e. Internet research, marketing calls, creation/maintenance of spreadsheets in Excel
• Provide event-day administrative and operational support as assigned.
• Prepare event materials, registration documents, signage, and supplies for meetings and on-site events.
• Expectation to work Foundation events, including in the evenings, on weekends and holidays
• Perform other duties and special projects assigned to support the successful operation of the Event Group.

High school diploma or equivalent required.

Previous office or administrative experience required.

Excellent interpersonal, customer service, and active listening skills.

Strong written and verbal communication skills, with the ability to communicate professionally with clients, vendors, staff, and visitors.

Proficiency in Microsoft Office applications, including Outlook, Word, and Excel, and the ability to learn internal databases and software systems.

Knowledge of standard office equipment and general clerical and administrative procedures, including filing, data entry, and recordkeeping.

Strong organizational skills with exceptional attention to detail and a high degree of accuracy.

Ability to manage multiple priorities, meet…