Division Contracts Manager

Division Contracts Manager – Parker Hannifin

Simi Valley, CA

JOB DESIGNATION

• The Division Contracts Manager leads the contract management function for a large division, site, or a major sub-team, responsible for major contracts, negotiations, and analysis of strategic importance to business performance. May lead multi-divisional contract negotiations. Ensures efficient coordination and consistency of contract terms and conditions within the division. Consults with and advises Division leadership on major and/or critical contract negotiations to ensure appropriate review of potential liabilities and to assess risk-bearing contractual terms.
  
  Role also provides direct leadership over customer accounts, order entry, and trade compliance functions for a site and/or division.
• Typically reports to the Division General Manager or Site Business Unit Manager. Provides leadership to a large team or multiple teams. Regular interaction with Division Team Leaders, Division General Manager and staff, and external stakeholders.

JOB CORE RESPONSIBILITIES

• Manages and is accountable for the performance of military and commercial contracts for all Divisional programs. Leads complex negotiations with major impact to division business outcomes. May lead multi-divisional contract negotiations.
• Contributes to meeting business objectives and participates in strategic planning at the Division level. Exhibits understanding of division goals and strategies and applies them to contract management practices. May participate on the Group Contracts Management Leadership Team to develop and implement strategies.
• May research, develop, and manage activities related to international business development activities (e.g., contract terms for use with non-U.S. customers and suppliers; international letters of credit). Supports low-cost strategies and opportunities associated with international supplier and offset strategies and assisting with negotiations. Recommends general and specific courses of action.
• Provides expert advice and interpretation of legal contract and subcontract terms and conditions to minimize or reduce risk and potential liabilities. Analyzes, defines, and estimates the potential impact of contract liability and works with and across divisions to determine negotiation strategy and workable alternatives.
• Provides front line management of customer order entry, contracts, and trade compliance function team members and contributes as an escalation point on all three areas.
• Plans, develops, recommends, and implements training, procedures, and systems to be used for contract review across the Division. Participates in high-risk or complex areas such as multi-division contracts, major sub-contracts, joint ventures, and/or systems contracts. Establishes criteria and process for the review of contract exceptions.
• Establishes direction for functional team and direct reports. Develops and mentors others. Champions professional certification and career development for the Group contracts administration/management community.
• Leads the development of a consistent, effective process for contractual flow down requirements.
• Leadership oversight for large customer service team including contracts/PO reviews.
• Responsible for Division implementation of and compliance with Parker export compliance policies and procedures. Provides cohesive leadership in export compliance for the division.
• Investigates and resolves compliance problems and responds to questions from internal or customer sources and government regulatory agencies. Prepares letters on behalf of Group/Division positions.
• Coordinates training and business meetings to facilitate the exchange of information on contract review. Develops and implements programs to increase cross-functional knowledge and awareness of contracting requirements and policies as needed.
• Maintains and coordinates contacts with domestic and foreign civilian and military representatives, as well as customers and government agency officials. Analyzes problem/opportunity areas, structures data-gathering and evaluation of internal processes, and coordinates responses.
• Acts as a mentor and provides training to the Contract Management function and other functional teams, as needed.

OTHER RESPONSIBILITIES AS ASSIGNED

• Consistent exercise of independent judgment and discretion in matters of significance.
• Regular, consistent and punctual attendance is required. May need to work nights and weekends, variable schedule(s) and additional hours as necessary.

JOB SPECIFICATIONS

• Education:
  
  Bachelor's degree in Business Administration or a related discipline.
• Advanced Contract management certification required (e.g., NCMA; IACCM or equivalent) unless JD or MBA.
• 10+ years of related experience, including five years in a leadership role. Demonstrated leadership of multiple contracts of significant complexity and scope.
• 5+ years of experience in US Government contracting vehicles including working knowledge of FAR & DFAR for service and material purchase…