Office Administrator

Our client is a privately held manufacturer of ruggedized electronics serving the defense and aviation markets. Its team builds computers, printers, and related equipment designed to keep working in demanding conditions, and its customers include prime contractors and government programs that expect precision and a paper trail to match.

The company was started by engineers and operations leaders with deep roots in military and aerospace work, and it still runs with a hands on, leadership accessible culture. Teams are lean, so everyone's contribution is noticed. The facility is in Southern California, and this role is onsite.

A way into the quality field. If you have little or some quality assurance exposure, this is a chance to learn how a regulated manufacturer keeps its records, audits, and customer commitments in order, working alongside experienced quality professionals.

A role that matters. The quality department depends on accurate, organized documentation. Your work keeps audits smooth and shipments moving.

Visibility. In a small organization, you will interact with engineering, production, and leadership, not sit in a silo.

Room to grow. Administrators who show strong judgment and curiosity can build toward document control, quality technician, or quality coordinator paths.

Stability. A long established private company with repeat customers offers a steady place to build a career.

• Provide daily administrative support to the quality department, including scheduling, correspondence, filing, and meeting coordination
• Maintain organized electronic and paper quality records, such as inspection reports, certificates of conformance, calibration records, and corrective action files
• Assist with document control, including routing, revision tracking, and archiving of procedures and forms
• Enter and update data in quality and enterprise systems, and keep logs and trackers current
• Help prepare for customer and third party audits by gathering and organizing requested records
• Coordinate with suppliers and internal teams to collect missing paperwork and follow up on open items
• Prepare simple reports and metrics summaries for the quality manager
• Order office and department supplies and help keep the quality area orderly

• High school diploma or equivalent required; associate or bachelor's degree is a plus
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent attention to detail and a habit of double checking your work
• Some to little experience in a quality assurance, manufacturing, or other record intensive environment is welcome; we will train the right person
• Proficiency with Microsoft Office, especially Excel and Word, and comfort learning new software systems
• Clear written and verbal communication
• Professional, dependable, and comfortable handling confidential information
• Ability to work onsite full time
• Must be a U.S. person eligible to work with export controlled information

• Familiarity with ISO 9001 or AS9100 concepts
• Prior experience with document control, ERP, or quality management software
• Background in aerospace, defense, or electronics manufacturingds

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories.

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