Executive Assistant to VP of OPs, HR and Finance

Executive Assistant to the VP of OPs, HR and Finance

Ensign-Bickford Aerospace & Defense Company (EBAD) is seeking a proactive, detail-oriented, and highly organized Executive Assistant to support the Vice President of Operations, Finance and HR, working in close collaboration with the Executive Assistant to the President. This role is designed as a strategic development opportunity, serving as a succession plan for the Executive Assistant to the President. This is a fast-paced, high-visibility role where you’ll help keep the leadership team operating smoothly and efficiently, contribute across departments, manage events, and support core business functions.

• Provide high-level administrative support to VP Operations, Finance, and HR including calendar management, travel coordination, meeting scheduling, and expense reporting.
• Shadow and support the Executive Assistant to the President, gaining insight into executive-level coordination and strategic initiatives.
• Maintain meeting cadence by organizing 1:1s and functional team meetings for all three leaders.
• Coordinate internal and external events such as town halls, team-building activities, and leadership sessions.
• Assist with facilities-related projects such as renovation coordination and safety committee activities.
• Help maintain kitchen and conference room spaces in the administrative areas; manage office and site vendors as needed.
• Provide flexible administrative support to other departments as needed.
• Serve as a back-up for front desk coverage when the Receptionist is out of the office, ensuring a welcoming and professional environment.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with strong expertise in Outlook Calendar management.
• Exceptional organizational skills with a keen eye for detail and the ability to manage multiple priorities in a dynamic environment.
• Strong verbal and written communication skills.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• Comfortable interacting with all levels of staff, including executive leadership and external stakeholders.
• Eagerness to take on special projects and continuously expand your skill set.

• Bachelor’s degree is strongly preferred in Business Administration, Communications, or a related field.
• Associate degree accepted with substantial relevant experience (10+ years in executive-level administrative support).
• Minimum of 10 years of administrative or office management experience.
• Prior experience supporting senior or executive leadership.
• Familiarity with ERP systems (e.g., IFS) and collaboration tools like SharePoint.
• Exposure to visual management systems and process improvement tools.

Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.

• Mid-Senior level

• Full-time

• Administrative

• Defense and Space Manufacturing