Sports Administration & Operations Assistant; Part-Time

About SDSC

The Singapore Disability Sports Council (SDSC) is seeking a motivated and organised individual to join us as a Sports Administration & Operations Assistant
.

The Sports Administration & Operations Assistant provides day-to-day administrative and operational support
, primarily to the Pathway & Performance team, with some support to the Community Programmes team
.

The role covers a range of administrative tasks, including sport and athlete records, competition and travel arrangements, procurement, claims and payment processing, and general team support
.

You will work closely with sport managers, coaches, athletes and colleagues, as well as external parties such as suppliers and travel providers.

This is a 6-month part-time contract role
, with the opportunity for the role to be reviewed for continuation or expansion based on organisational needs.

• Maintain and update records for athletes, coaches and assigned sports, including contact details, agreements, licences and competition records.
• File and track athlete and coach contracts and agreements
  , including key dates for renewal or expiry.
• Assist with athlete and coach documentation,including agreements, spex Carding documents and other programme-related forms.
• Assist to send routine emails, notices and updates to athletes, coaches and other stakeholders.
• Assist with licence applications and renewals for athletes and coaches where required.
• Follow up with athletes, coaches and relevant stakeholders on outstanding documents and submissions.

• Assist with travel arrangements for athletes, coaches and support personnel attending domestic and overseas competitions.
• Make arrangements such as flight bookings, seating, excess baggage, accommodation and local transport
  .
• Assist with applications for competition- or travel-related licences and permits
  , where required for specific sports or equipment.
• Assist with changes to bookings and other last-minute travel or logistical arrangements when required.

• Assist with the procurement of goods and services required for Pathway & Performance and Community Programmes
  .
• Prepare purchase requests, quotations and other supporting documents for approval.
• Liaise with suppliers on quotations, orders and delivery arrangements.
• Maintain procurement records and supporting documents.

• Assist with processing athlete and coach claims
  .
• Assist with processing supplier invoices and payment requests.
• Check that claims, invoices and supporting documents are complete before submission for approval.
• Follow up with athletes, coaches, suppliers and colleagues on missing information or documents.
• Maintain records of claims and payments.
• Follow up with Finance on routine payment and claims matters.

• Provide general administrative support to the Pathway & Performance team and Community Programmes team.
• Undertake other administrative duties as required.

• Diploma or equivalent qualification in Business Administration, Sports Management, Operations, Finance/Accounting or a related field
  .
• Good organisational skills and attention to detail.
• Some experience with invoices, expense claims, procurement or payment documentation will be an advantage.
• Proficient in Microsoft Office, particularly Excel and Word
  , and Google Workspace.
• Able to manage routine tasks and follow up on deadlines.
• Good written and verbal communication skills.
• Comfortable communicating with athletes, coaches, suppliers and colleagues.
• Responsible, reliable and willing to learn.

Part-Time Contract Employee – 6 Months

This is a 6-month pilot role to assess the organisation's longer-term administrative needs. Subject to organisational requirements and review, there may be an opportunity for the role to be continued or developed into a longer-term position

The above duties and responsibilities may be adjusted from time to time based on organisational needs and the individual's experience and capabilities.