Safety Admin; Tuas

Key responsibilities

• Provide administrative support to the HSE/WSH team, including data entry, documentation, printing, filing and record keeping.
• Maintain and update safety records, reports and documentation.
• Ensure proper document control, filing and revision of HSE/WSH documents.
• Assist in conducting safety induction and briefing for staff, workers and external stakeholders.
• Assist with safety meetings, including preparation of materials and taking meeting minutes.
• Coordinate and provide administrative support for safety inspections, audits and meetings.
• Assist in preparing and compiling monthly safety reports and submissions.
• Assist in incident investigation documentation and follow-up of action items.
• Support internal, external, ISO and bizSAFE audits, including audit documentation and logistics.
• Assist with safety-related licences, permits and renewals.
• Maintain records and follow up on HSE audit findings and corrective actions.
• Assist in maintaining the HSE management filing system and records.
• Support environmental management and other HSE-related activities.
• Assist in coordinating facility maintenance records, such as fire alarm and pest control maintenance.
• Participate in regular site safety inspections.
• Assist the WSHO/WSHC and Management with other ad hoc safety and administrative duties as assigned.

• Min 2 years relevant or related working experiences.
• Min N or O levels.
• Familiar with Singapore WSH regulations, safety procedures and HSE documentation
  .
• Knowledge of ISO and bizSAFE requirements
  will be an advantage.
• Good administrative and organisational skills, with strong attention to detail.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Good documentation, filing and record-keeping skills.
• Good communication and interpersonal skills to coordinate with staff, contractors and external stakeholders.
• Possess positive working attitude.
• Able to commit to 5.5days work week.
• Willing to work in Tuas.