Director’s Personal Assistant

Industry: Insurance / Financial Services
Employment Type: Full-Time
Work Location: Paya Lebar Quarter (PLQ), Singapore

We are seeking a proactive, organised and people-oriented Personal Assistant to support the Director in administrative tasks, event coordination, marketing and daily operations for a company of approximately 30 employees.

• Manage the Director’s schedule, emails, appointments and correspondence.
• Coordinate company events, seminars, meetings and training activities.
• Design marketing materials, presentations and social media content using Canva.
• Liaise professionally with vendors, management, employees and external stakeholders.
• Coordinate staff activities and follow up on assigned tasks.
• Utilise AI tools to streamline administrative work, content creation and daily operations.
• Provide general administrative and operational support as required.

• Prior experience in a PA, executive assistant or administrative role is preferred.
• Proficient in Microsoft Office;
  Canva experience is an advantage.
• Basic knowledge of AI tools is preferred. The company provides paid AI subscriptions to improve work efficiency.
• Strong communication, interpersonal and people management skills.
• Professional attitude when dealing with the Director, vendors and colleagues.
• Organised, proactive, resourceful and able to manage multiple tasks independently.
• Willing to work on Saturdays or Sundays for company events, with time off in lieu provided.

• Mature, responsible and professional.
• Good problem-solving and follow-up skills.
• Adaptable, tech-savvy and willing to learn new AI tools.
• Comfortable working in a fast-paced environment and supporting occasional weekend events.

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