Operation Support Executive

Key Responsibilities

• Maintain and update children’s files, ensuring all records and documents are properly filed and scanned into the Little Lives system
• Ensure new enrolment documents are submitted and processed in the system promptly.
• Monitor and update children's enrolment and withdrawal records
• Travel to centres on a bi-monthly basis to ensure children's documents are up to date and assist with record updates
• Handle any administrative tasks and support Centre Leaders relating to children's records and assist in audits, including POP and CDA audits
• CPD hours uploading and tracking on ONE@ECDA and review
• Ensure ONE@ECDA teachers records are updated
• Support Quality Portal tracking and management of data
• Perform any other administrative tasks as required and assigned

• Previous experience in an administrative, financial or training support role, preferably within an educational or preschool setting
• Proficiency in using the Little Lives system, Microsoft Office software (eg. Excel, Word, etc) and other administrative software (e.g., Teams)
• Strong attention to detail, particularly in financial reconciliation and record-keeping
• Excellent communication skills, both written and verbal, with the ability to liaise with Finance, Centre leaders and the various stakeholders
• Ability to handle sensitive information, maintain confidentiality and act with integrity
• Strong organizational and prioritisation skills with the ability to manage multiple tasks and deadlines