Finance & Admin Executive

We are seeking a highly organised, detail-oriented, and proactive Finance & Admin Executive to join our team in Singapore.

This is a broad-based role covering finance operations, accounts payable, administrative coordination and executive support
.

The successful candidate will work closely with management and internal teams, as well as suppliers, clients, and external stakeholders to ensure the organisation's financial and administrative matters are managed accurately, efficiently and with a high degree of professionalism.

The role will involve managing day-to-day finance responsibilities alongside executive and administrative support, including calendar and meeting coordination, follow-up on key priorities and ad-hoc projects. We are looking for someone who is comfortable working independently, able to manage competing priorities and trusted to handle confidential and time-sensitive matters.

• Receive, review, and process supplier invoices and payment requests
• Verify invoices against purchase orders, contracts, quotations, and supporting documents, where applicable
• Ensure invoices and payment requests have the appropriate approvals before processing
• Prepare supplier payment schedules and payment batches according to agreed payment timelines
• Process supplier payments through online banking platforms and other payment systems
• Follow up with suppliers and internal stakeholders on outstanding invoices, missing documents, approvals, and payment queries
• Maintain accurate and complete records of supplier invoices, payment approvals, and payment confirmations
• Reconcile supplier statements and investigate discrepancies or outstanding balances
• Update suppliers on payment status and provide payment advice/remittance details where required
• Assist with accounts reconciliation, month-end closing activities, and preparation of financial schedules
• Assist with expense claims, staff reimbursements, and corporate card administration
• Support external accountants, auditors, tax agents, and other professional advisors when required

• Manage calendars and schedules for Executive Management, including coordinating meetings, appointments, and commitments
• Coordinate internal and external meetings, including scheduling, logistics, agendas, and follow-up actions where required
• Assist Executive Management with day-to-day administrative and organisational matters
• Prepare correspondence, briefing materials, reports, presentations, and other documents as required
• Track important actions, deadlines, follow-ups, and commitments to ensure timely completion
• Coordinate with internal teams, clients, suppliers, business partners, and other external stakeholders on behalf of management where required
• Assist with travel arrangements, meeting logistics, and other executive-related administrative matters
• Handle confidential information and sensitive matters with a high degree of discretion and professionalism
• Maintain organised records, documents, and administrative files
• Support general office administration and coordination as required

• Support management with business initiatives, special projects, and operational priorities
• Coordinate and follow through on cross-functional projects and deliverables
• Identify opportunities to improve administrative, finance, and operational processes and workflows
• Take ownership of ad-hoc and time-sensitive priorities, ensuring they are followed through to completion
• Provide additional support to management and the wider team as required

We are looking for someone who is highly capable, organised, dependable, and takes ownership of their work
.

The ideal candidate will be:

• Highly organised with strong attention to detail and accuracy
• Proactive and able to anticipate what needs to be done next
• Comfortable managing multiple priorities across finance, administration, and management support
• Strong in numerical and analytical thinking
• Experienced in accounts payable, finance operations, and administrative coordination
• Comfortable managing calendars, meetings, schedules, and follow-up actions
• An excellent communicator with strong interpersonal skills
• Comfortable interacting with senior management and external stakeholders
• Discreet, mature, dependable, and trusted with confidential information
• A strong problem solver who takes ownership rather than waiting for instructions
• Comfortable working independently in a fast-paced and evolving…