Administrative Assistant – Renovation
Job in
Singapore, Singapore
Listed on 2026-10-15
Listing for:
SG LIVINGHUB ENGINEERING PTE. LTD.
Full Time
position Listed on 2026-10-15
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Business Administration
Job Description & How to Apply Below
Job Description & Requirements
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our fast-paced renovation company. The ideal candidate will be responsible for handling administrative tasks, coordinating project schedules, managing client communication, and supporting the field and office teams. This role is essential to ensuring our renovation projects run smoothly and efficiently.
• Working days : 5.5 - 6 days
Core Responsibilities of a Renovation Company Admin:- Answering phones, emails, and client inquiries.
- Scheduling meetings, site visits, and project timelines.
- Managing office supplies, filing systems, and general upkeep of administrative tools.
- Assisting project managers by preparing job files and tracking project documentation.
- Coordinating with contractors, suppliers, and clients.
- Updating project schedules and making sure deadlines are on track.
- Monitoring permits, inspections, and compliance documentation.
- Preparing quotes, invoices, and purchase orders.
- Handling accounts payable/receivable or liaising with the bookkeeper/accountant.
- Keeping track of budgets and expenses for each project.
- Acting as the first point of contact for client questions or issues.
- Sending out progress updates and documentation to clients.
- Supporting the sales team with proposals or follow-ups.
- Onboarding subcontractors and ensuring licenses/insurance are up to date.
- Tracking worker hours, payroll support, and health/safety compliance.
- Managing social media pages or updating the website.
- Assisting with marketing campaigns, before/after project photos, and online reviews.
- Previous administrative experience, preferably in construction, renovation, or trades.
- Strong organizational and time management skills.
- Excellent verbal and written communication.
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Ability to multitask and work independently in a dynamic environment.
- Familiarity with renovation/construction terminology is an asset.
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