HR & Administration Coordinator

KWA is a global provider of consulting and development services to a range of high-profile commodities trading and treasury clients, with a particular focus on leading trading and risk management systems. We are committed to delivering the highest standard of service to our clients.

Following continued growth of our Singapore-based team, we are seeking to appoint a Human Resources Coordinator. This is an excellent opportunity for a proactive HR professional to help shape and buildout the people function as the business expands.

The Coordinator will be responsible for key elements of the employee recruitment process, including:

• Undertaking general skills assessments of candidates
• Administering and tracking the recruitment process, including scheduling interviews, liaising with recruitment partners, and providing candidate feedback
• Drafting employment offers and employment contracts
• Reformatting new employees' CVs into the Company's standard format
• Administering the employee visa sponsorship process, including initial Employment Pass applications, extensions, and dependant visas

• Updating and implementing new processes and policies, and harmonising procedures with other regional offices where appropriate
• Managing employee information in accordance with prevailing data protection standards
• Managing employee onboarding (induction, welcome packs, benefits enrolment, etc.) and offboarding processes
• Recording and tracking annual leave for all employees
• Managing and communicating employee benefits, including renewals, and researching potential additional benefits
• Preparing promotion letters, salary review letters, reference letters, and other HR documentation as required
• Proactively implementing employee engagement initiatives, including arranging staff social events, gatherings, and off-sites
• Supporting employee performance review processes
• Managing the process for collecting employee feedback from clients
• Managing the administration process for assigning employees to client projects

In addition, the HR Coordinator will be responsible for:

• Supporting the logistics and coordination of marketing events and conferences
• Supporting the logistics and coordination of client events
• Ordering KWA merchandise, tear-sheets, and banners for such events
• Arranging business cards

In addition to experience relevant to the responsibilities above, the following experience is preferred:

• Experience using employee engagement and well-being platforms such as Microsoft Yammer, Viva Engage, and Viva Insights
• Experience with personal development frameworks, such as Clifton Strengths
• End-to-end experience implementing Personal Improvement Plans
• Experience using online recruitment evaluation platforms such as Test Gorilla
• Experience working with and navigating Singapore government platforms, including MOM and EPOL
• A strong understanding of statutory requirements as defined by the Singapore government

• Microsoft Office (Word, Excel, PowerPoint, SharePoint)
• Xero
• Payroll software (e.g.Simple Pay)
• Harvest