Procurement & Admin Assistant Manager; Food Industry

Role:
Procurement & Admin Assistant Manager (Food Industry)

• Location: Bedok
• Working Days: Monday-Thursday Working Hours: 8am-6pm
• Working Days: Friday Working Hours: 8am-5pm
• Salary: $4,000-$5,000 + PB

Job Description

• Oversee end-to-end procurement processes, including sourcing, negotiation, purchasing and supplier evaluation.
• Develop and implement procurement strategies to achieve cost savings and supply reliability.
• Source and evaluate suppliers based on pricing, quality, delivery performance and compliance standards.
• Negotiate contracts, pricing and terms with vendors.
• Monitor inventory levels and coordinate with Operations, Production and Warehouse teams to maintain appropriate stock levels.
• Ensure timely procurement of raw materials, packaging and operational supplies.
• Maintain the Approved Vendor List (AVL) and conduct supplier performance reviews.
• Identify opportunities for cost savings, process efficiency and procurement optimisation.
• Monitor purchasing costs and support budget planning and expenditure control.
• Analyse supplier quotations, pricing trends and purchasing data.
• Oversee daily office, facilities and administrative operations.
• Manage office supplies, service contracts and company assets.
• Maintain proper administrative documentation and records.
• Supervise the Admin & Procurement team and oversee task allocation and workflow.
• Manage key vendors, service providers and contractors.
• Ensure contracts are properly documented, reviewed and renewed on time.
• Monitor vendor performance and follow up on quality, delivery and service issues.
• Develop and implement SOPs for procurement and administrative processes.
• Ensure compliance with internal controls, audit requirements and company policies.
• Support ISO/FSSC documentation and audit requirements related to procurement and vendor management.
• Coordinate with Business Development, Production, R&D, Operations, Warehouse, Accounts and HR/Admin departments on procurement and administrative requirements.
• Maintain accurate procurement records, purchase orders and contracts.
• Complete an initial one-month OJT/understudy with the Business Development Department to familiarise with the Company's business, products, clients and operations.
• Support management in procurement, administration and process improvement initiatives.
• Perform other duties as assigned by Management.

Job Requirements

• Diploma/Degree in Procurement, Supply Chain, Business Administration or a related field.
• Minimum 4years of relevant experience in procurement, purchasing and administration.
• Experience in food manufacturing or FMCG will be an advantage.
• Experience in supplier sourcing, negotiation, cost control and vendor management.
• Knowledge of food manufacturing procurement, inventory planning and supplier compliance.
• Familiarity with ISO/FSSC, food safety and audit requirements will be an advantage.
• Proficient in MS Office and ERP/procurement systems.