Ministries Assistant

Office Management

• Provides administrative support to pastors, ministry staff, and volunteers of all campuses.
• Trains, schedules, and supervises office volunteers, creating an environment for volunteers to serve using their administrative gifts. Maintain and ensure healthy working relationships with volunteers through appreciation and follow-up.
• Serves as first point of contact for people seeking information and services from the church, consistently delivering courteous and friendly atmosphere for all members of the congregation and visitors from outside the church.
• Orders, organizes and manages supplies for the office and church activities.
• Coordinates maintenance for office equipment such as printers, phones, faxes.
• Ensures that the office operates with efficiency and organization.
• Answers telephones and routes phone calls.
• Provide a friendly and hospitable environment and assistance for visitors to the church office.
• Maintain an organized and professional-looking office space.

Communication & Technology

• Create and maintain an electronic file structure for shared staff files and documents using One Drive and other cloud-based document sharing tools .
• Prints and communicates documents in support of church ministries and programs, including, but not limited to, worship bulletins, giving statements, newsletters, PowerPoint presentations, advanced Microsoft Word documents, and church policies.
• Uses and maintains the church database system designated by church leadership, ensuring data accuracy and making structural changes as needed.
• Uses technology such as, but not limited to, Microsoft Office 365 and One Drive to streamline office tasks and responsibilities.
• Maintains and updates phone system greetings and routings as needed.
• Maintain membership records in electronic format.
• Provides communication links between staff, volunteers, and external parties as required.

Guest Services & Hospitality

• Primary contact on Sunday mornings at the Sioux Center campus for Guest Services volunteers/facility needs.
• Coordinates and executes welcoming and comfortable experiences for guests alongside our volunteers. Empowered to make immediate adjustments within guest services to ensure a consistent, hospitable experience for guests.
• Coach guest services/welcome team volunteers on what we do and why we do it regularly.
• Recruits, leads, and coordinates the Photography Team at all campuses, working with the Communications Coordinator for digital needs. Uploads, sorts, and organizes all the relevant media to make it more easily accessible.
• Support and coordinate special services such as weddings and funerals, being the primary contact and representative for the church.