Theatre Arts Administrative Assistant

DORDT UNIVERSITY

JOB DESCRIPTION

JOB TITLE:

Theatre Arts Administrative Assistant (part‑time, 15‑20 hours per week) DEPARTMENT:
Theatre Arts

REPORTS TO:

Dean for the Arts and Humanities/Theatre Arts Department Chair PURPOSE OF POSITION

The primary responsibility of the Administrative Assistant is to provide comprehensive administrative support to ensure the efficient operation of the department. This position is a vital liaison between faculty, students, staff, and external stakeholders, facilitating communication and coordinating departmental activities and events. Responsibilities include organizing and managing Box Office and Front‑of‑House activities. Some evening and weekend work is required during the school year.

• Provides clerical, communication, and logistical support to department faculty and staff in course‑related materials, production‑related materials, marketing, and recruitment, among others.
• Coordinates patron relations and development in consultation with department faculty and staff.
• Understands and makes effective use of systems and platforms used by the department: ticketing, Oracle, Canvas, Flickr, Canva, etc.
• Manages all aspects of the Box Office and supervises Box Office assistants.
• Responsible for all aspects of Front of House for all events.
• Trains and manages Front of House staff for events.
• Supervises two department student assistants.
• Manages and coordinates schedules and calendars for spaces.
• Coordinate event planning and management, including organizing travel and accommodations for departmental conferences, supporting internal department workshops, productions, and receptions, assisting with scheduling and logistics for company meetings, and coordinating with vendors for services and supplies.
• Performs other duties as required.

• A clear understanding and commitment to the Reformed perspective and mission of Dordt University and the ability to clearly articulate and communicate the mission effectively.
• Ability to express an active Christian commitment, which shall include identification with a local organized church that holds to beliefs that are consistent with the mission of the university.
• Prospective members of the Dordt University community are expected to agree with its sexuality, gender identity, and sexual conduct policy, which can be found on the DU website (contact the HR Office if you need additional information).
• Associate’s or bachelor’s degree or an equivalent combination of education, experience, and training. Interest in theatre, arts, or events management is preferred.
• Strong administrative abilities in basic office procedures and using technologies, including Microsoft Office Suite.
• Excellent organizational skills and the ability to work with multiple demands simultaneously.
• Excellent interpersonal skills with the ability to work collaboratively and promote teamwork.
• Strong written and verbal communication skills, with particular emphasis on professional email correspondence and clear, courteous communication with students and faculty.
• Strong ability to prioritize tasks, meet deadlines, and manage time efficiently.