Case Administrator

Position Title:

Case Administrator

Vacancy Number: 25-01

Position Type:
Full-Time, Permanent

Location:

Sioux City, Iowa

Salary Range: $44,701 - $80,265 (CL 24/25) Depending upon qualifications and experience. Promotion potential up to CL25 without further competition.

Opening Date:
December 30, 2025

Closing Date:
Open until filled; preference given to applications received by 4:30pm on Friday, January 23, 2026.

The Clerk’s Office of the United States District Court for the Northern District of Iowa is accepting applications for a full-time Case Administrator in the Sioux City, Iowa office. The Case Administrator position is ideal for a highly motivated and energetic individual who is seeking to be part of a great organization.

Reporting directly to the Case Administration Supervisor, case administrators perform a variety of tasks to support the court’s functions. Case administrators rely on the court’s automated system (Case Management/Electronic Filing System (CM/ECF)) to maintain and process case information and manage the progression of civil and criminal cases and related proceedings from opening to final disposition. Case administrators communicate regularly with court staff, attorneys, and others in person, via phone and by email regarding case related matters.

The Clerk’s Office maintains offices in Cedar Rapids and Sioux City, Iowa. The Clerk’s Office currently consists of 21 employees and provides administrative support for five Judges and their staff.

• Processes new case files. Verifies the statistical opening information in the court’s automated system for accurately reporting cases to the Administrative Office. Ensures event codes are entered accurately. Assigns judge and/or magistrate judge to cases.
• Determines fees required. Informs filers or customers of required fees. Receives payments and issues receipts. Secures funds in cash register and balances cash drawer at the end of the day. Processes credit card payments.
• Verifies attorney’s authority to practice in the court and takes appropriate action if any discrepancies exist.
• Utilizes the court’s automated system to timely and accurately docket documents, orders, and judgments in accordance with specified docketing procedures.
• Performs quality control on all electronically filed civil and criminal documents using system generated reports to ensure compliance with federal and local rules, practices, and filing requirements. Notifies attorneys or filers of errors and deficient filings. Relies on the court’s automated system to ensure that all deficiencies have been remedied. Takes appropriate action if the deficiencies are not remedied.
• Verifies that motions are set before or referred to the appropriate judicial officer (i.e., dispositive motions–district judges, discovery motions–magistrate judges) and makes applicable modifications. Monitors the progression of cases and ensures the efficient movement of cases. Rules on motions as permitted by local rules.
• Issues summons for complaints, amended complaints, etc. Issues writs of garnishment and other process to various parties pursuant to court orders. Issues warrants of arrest and summons in criminal cases.
• Processes print jobs that are generated for filers who do not receive court notices and documents by email and prepares them for mailing via the United States Postal Service.
• Electronically transfers civil cases to other district courts. Transmits records to appropriate courts.
• Maintains the confidentiality of sealed documents. Monitors proper access to records.
• Assists chambers staff with case administration and resolving issues. Works with chambers to process orders efficiently.
• Sets schedules for briefing and record preparation.
• Processes notices of appeal and appeal-related documents. Processes appellate opinions and closes appeals.
• Monitors cases for release of exhibits and sealed documents.
• Prepares and ships records to or retrieves records from the appropriate Federal Records Center.
• Prepares correspondence regarding file inquires, docket sheets, and other file request information.
• Answers numerous in-person and telephone inquiries by routing calls and…