Accounts Receivable​/Accounting​/Tax Clerk

Job Description

ACCOUNTS RECEIVABLE /

ACCOUNTING / TAX CLERK

Department:
Finance

Immediate Supervisor:
Finance Director or Finance Officer

Positions Supervised:
None

Step Classification:
Salary – H $75,998.28 – $ DOE

Terms:

Permanent Full Time Position

Must be 18 years of age or older. A high school diploma or GED is required. A bachelor’s degree in business, finance, or public administration is desired, but not required. Must be proficient with standard office practices and related PC equipment, including Excel, Word, Outlook, and spreadsheets; a test of actual skill level may be required. Must have a valid Alaska driver’s license and pass a pre-employment drug test.

This position is responsible for accounts receivable, accounting, and taxes. The employee is cross‑trained in related fiscal activities and maintains internal controls and separation of duties for all processes.

The following are examples of some, but not all, duties and tasks performed by this position.

• Accounting duties and responsibilities, as assigned, may include use of borough accounting system and development of accounting reports.
• Other accounting duties as assigned related to all borough operations.

• Maintains current address list of all taxpayers for mailing of annual personal property declaration forms and assists in the mailing process.
• Reviews documents for the addition of new taxpayers with the Planning Department
• Prepares assessment notice and tax statements for involuntary and supplemental tax rolls for inboard and outboard motors, heavy equipment, pleasure boats, etc. Mail same on dates established by ordinance.
• Prepares and mails invoices from dock, wharfage and service reports when the dock is open, landfill invoices, and wastewater invoices.
• Prepares correspondence pertaining to dock invoices and taxes including directives and newspaper articles as needed.
• Submits monthly statements to all taxpayers and dock invoice recipients who have accounts in arrears, including penalty and interest charges, wastewater, and landfill.
• Maintains tax and receivable records for real and personal property, raw fish tax, transient occupancy tax, flat tax, port receivables, landfill receivables, pool receivables, library receivables, wastewater receivables, contract billing, and collections.

• Scans and stores current and past documents in the Borough document storage system.
• Maintains confidentiality at all times and follows applicable confidentiality procedures and laws.
• Maintains cross‑training and backup coverage for accounts receivable and other related finance processes, consistent with internal controls and separation of duties.
• Performs other duties as assigned.

While performing the duties of this job, the employee is regularly required to sit for long periods of time and work in front of a computer for extended periods of time. The employee frequently is required to talk and/or listen. The employee is occasionally required to stand, walk, stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Additional Information