Transport Administrator

Transport Administrator

At Lanes Group nothing is more important than the health safety and well-being of our people and our customers. Its a major reason we are the UKs largest independent specialist infrastructure delivery partner of choice with a turnover in excess of 530 million (EBITDA 45m) with over 4000 brilliant people and a countrywide network of operational locations. Our services cover the majority of the FTSE 100 & 250 respectfully.

Strong leadership being at our heart supporting our people ensuring they are engaged with purpose rewarded and recognised whilst delivering absolute exacting operational excellence being a leading entity and enviable delivery team embracing quality and compliance in our overarching delivery one of our fundamental key differentiators.

In this critical role of ensuring our organisation is known for being the best in everything we do known for leaving a legacy of absolute quality and compliance and keeping our promises at all times is our absolute mantra.

Reporting to the Assistant Fleet Manager the Transport Administrator support the efficient operation of our fleet by providing administrative compliance and coordination support to the Transport Management team.

You’ll play a key role in maintaining accurate records ensuring compliance with regulations and assisting with communication between internal teams external partners and regulatory authorities.

Position : Transport Administrator

Location:

Customer Solutions Centre Slough Head Office (Slough; Berkshire);
Please note this role is in office only.

Job Type: permanent full-time

Hours:

Monday to Friday 37.5 hours (start times to be discussed on interview)

Salary: 28000 to 31000 per annum depending upon experience

Benefits: 24 days holiday (plus bank holidays); health cash plan; onsite parking; onsite restaurant; auto enrolment pension scheme; workplace learning

STRICTLY NO AGENCIES PLEASE

Due to continued growth and development we are now looking for a Transport Administrator to join us in our Transport Division out of our Slough Head Office working to deliver real and effective solutions with our fleet of vehicles.

• Provide day-to-day administrative assistance to the Assistant Fleet Manager and wider Transport team.
• Maintain accurate and organised documentation relating to vehicle maintenance inspections and compliance activities.
• Assist in scheduling vehicle servicing MOTs and inspections ensuring all deadlines are met.
• Prepare reports and summaries for management highlighting key data such as vehicle status compliance records and costs.
• Renewal of R&M Contracts
• Penalty Charge Notices and Parking Charge Notice administration.

• Support the monitoring of UK transport regulations to help ensure ongoing compliance across the fleet.
• Assist with internal audits and the preparation of documentation for external inspections or reviews.
• Keep accurate records of driver qualifications licenses and training certifications ensuring timely renewals.

• Maintain accident and incident logs assisting with follow-up actions and documentation as required.
• Notify Insurance Company of incidents
• Co-ordinate HGV and on the road driver training.

• Act as a key point of contact for communication between the Transport team drivers suppliers and external service providers.
• Support effective collaboration by ensuring all parties receive accurate and timely information.
• Liaise with external vendors regarding maintenance schedules quotations and service updates.

• Assist in preparing regular compliance and performance reports for senior management.
• Maintain databases and systems related to fleet management ensuring data accuracy and accessibility.

• Be aware of all Lanes Group policies and your responsibilities towards them.
• Embrace and promote Lanes Group values and culture.
• Undertake ad hoc projects tasks or duties as and when required or requested by the Senior Leadership Team.

So if you enjoy delivering only the best in fleet service where no two days are the same and want to join a growing…