International Administrator - Temp to Perm

International Administrator - Temp to Perm

Slough, South East England, United Kingdom

Company: JR UK

Client /

Employer:

Institution of Civil Engineers (ICE)

Posted: 31.05.2026

Job reference: 716513666465687142437341

Location: (not specified)

Listing type: Basic

EU work permit required: No

Hours: 36.25 hours per week

Salary: £32,000 per annum

The Institution of Civil Engineers (ICE) is a 95,000‑strong global membership organisation with over two hundred years of history. We are a centre of engineering excellence, qualifying engineers and helping them maintain lifelong competence, assuring society that the infrastructure they create is safe, dependable and well designed.

Our network of experts offers trusted, impartial advice to politicians and decision-makers on how to build and adapt infrastructure to create a more sustainable world.

We are looking for a highly organised and proactive International Administrator to join our Regions/Membership Division. This is an exciting opportunity to support global engagement by working with international colleagues, volunteers, and members across a dynamic and diverse network. In this role, you will play a key part in delivering administrative, operational, and coordination support across our international regions—helping to ensure the smooth running of activities, events, and communications worldwide.

• Coordinating international meetings, committees, and regional planning sessions
• Organising UK‑based logistics for international events and visits (travel, accommodation, visas, risk assessments, etc.)
• Supporting the delivery of international programmes and initiatives
• Maintaining and updating international web pages and event listings, including member communications
• Producing reports and member data insights from internal systems
• Reviewing and improving documents and processes
• Providing administrative support to senior stakeholders, including the Director of ICE Regions
• Supporting international representative applications and onboarding
• Managing a shared international inbox, responding promptly to members, volunteers, and enquiries
• Building strong relationships with internal teams and international stakeholders
• Processing expenses, invoices, and grants for international regions
• Supporting financial tracking and ensuring accurate, timely payments
• Assisting with coordination of regional grant processes
• Coordinating international newsletters including content and design
• Creating social media collateral and posts

Skills & Experience:

• Experience in an administrative or office‑based role
• Excellent written and verbal communication skills
• Ability to manage and prioritise workloads independently
• Strong organisational skills and attention to detail
• Experience taking minutes and coordinating meetings
• Experience in a membership organisation
• Exposure to international environments or cross‑cultural communication
• Familiarity with finance or corporate systems
• Experience working with committees or volunteers

Personal Attributes:

• Excellent communicator and relationship builder
• Culturally aware with an interest in global working
• Proactive and adaptable with a “can‑do” attitude
• Strong team player with the ability to work independently
• Able to perform under pressure and manage competing priorities

• GCSE Maths and English (Grade C/4 or above)

• Work in a globally focused role with international exposure
• Be part of a collaborative, supportive team
• Gain experience across events, communications, and operations
• Hybrid working environment promoting work‑life balance
• 25 days annual leave plus Bank Holidays
• Shutdown over Christmas period
• Annual £100 allowance towards well‑being
• Discounted hot food from on‑site café bar
• Up to eight per cent of salary contributed to a personal pension scheme
• 24‑hour employee support line
• Death in service benefit equivalent to four years’ salary
• Interest‑free season ticket loan
• Cycle‑to‑work scheme
• Gym membership savings with the Gymflex scheme

ICE Group is an equal opportunities employer and are committed to ensuring an inclusive recruitment process. We welcome applications from disabled…