Accounts Assistant

Accounts Assistant to the Chief Operating Officer (COO)
Salary: Up to £30,000 per annum
Location: Office-based (Monday to Friday, 9:00am 5:00pm)

About the Role
My client is looking for a highly organised and detail-oriented Accounts Assistant to provide financial and administrative support directly to the Chief Operating Officer (COO). This is an excellent opportunity for someone with accounts and administration experience who enjoys working in a fast-paced environment and takes pride in maintaining accuracy across financial processes.
The successful candidate will play a key role in supporting day-to-day business operations through invoicing, order processing, pricing maintenance, reporting, and administrative support.
Key Responsibilities
Invoicing and Financial Administration

• Prepare, update, and maintain customer and supplier invoices.
• Ensure all billing information is accurate and processed in accordance with company procedures.
• Assist with maintaining accurate financial records and documentation.

Proforma Management

• Follow up on outstanding proforma invoices with customers, suppliers, and internal teams.
• Ensure timely payment, confirmation, and progression of orders.

Pricing Administration

• Update and maintain sales pricing within company systems.
• Ensure pricing information remains accurate and up to date.
• Support the communication of pricing changes where required.

Order Processing and Review

• Review customer and supplier orders for accuracy.
• Verify pricing, quantities, and supporting documentation before processing.
• Identify and resolve discrepancies promptly.

Reporting and Analysis

• Assist in producing regular financial and operational reports for the COO.
• Compile data relating to sales, invoicing, pricing updates, and order status.
• Support business decision-making through accurate reporting.

Reconciliations and Record Keeping

• Assist with account reconciliations and transaction reviews.
• Identify discrepancies and support their resolution.
• Maintain organised and accurate records.

Executive Support

• Provide administrative support to the COO on a range of finance and operational activities.
• Assist with ad hoc projects and ensure deadlines are met.
• Handle confidential information with professionalism and discretion.

Skills & Experience
The ideal candidate will have:

• 2 3 years' experience in an accounts, finance, or administrative support role.
• Experience with invoicing, order processing, and financial administration.
• Good working knowledge of Sage 200.
• Strong attention to detail and a high level of accuracy.
• Confidence using spreadsheets and business/accounting systems.
• Excellent organisational and time management skills.
• Strong communication skills, particularly when following up on outstanding documents or payments.
• The ability to prioritise workload and manage multiple tasks effectively.
• A professional, reliable, and proactive approach.