Senior Administrator

Location:

Fir Tree House, Upton Hospital Albert Street Slough Berkshire SL1 2BJ

Hours:

37.5 hours per week Monday – Friday 9.00am – 5.00pm

Trust:
Berkshire Healthcare NHS Foundation Trust

Role type:
Temporary for 6 months with possibility of extension

Post holder will be responsible for the delivery of the administration function for the Community Paediatric Service. Working as part of the wider speciality leadership team, the key requirements of the job will be to monitor and support the delivery of key service areas working aligned to service targets. To provide administration support to senior management, clinical leads and medical secretary team.

• Direct administration support and diary management for Paediatricians/Resident Doctors including scheduling appointments, dealing with patient queries and general administration
• Transcription/Typing of medical reports and patient correspondence with audio or voice digital dictation typing using accurate medical terminology with excellent grammar
• Prioritisation of workload to meet deadlines and flow of correspondence as necessary including the timely turnaround of outpatient letters, reports, referrals, clinic tests / results etc
• Ensure patients’ medical records are kept up to date (physical and electronic) and available when required and ensure location of notes is accurately recorded
• To manage all bookings (new and review) in line with 4-week cancellation timeframe and in-line with Department of Health referral to treatment (RTT) targets
• To ensure that clinics are prepped with required notes and resources
• Management of waiting and review lists (RIO and Excel)
• Management of DNA’s and cancellations and to facilitate the process of finding additional outpatient appointment slots for patients to ensure all waiting times and targets are adhered to.
• Support Admin Manager with the management of reception, including rota covering annual leave and absences
• Minute taking when requested at departmental meetings

• An in depth understanding of the roles and responsibilities involved in working within the NHS
• Knowledge of the systems used, to effectively complete your role to the highest standard at all times
• A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

• Knowledge of Microsoft Office Packages including Outlook & Teams
• RiO system experience (desirable)
• Minute taking skills
• Competent typist
• Reception experience

• Competitive pay rates- work this week, get paid next week
• Essential support when you need it- 24/7 365 days- call us anytime
• Multi locational- work across neighbouring Trusts
• Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities
  - Keep up with the essentials and more
• Build holiday allowance for every shift you work- your work life balance is important to us
• Stakeholder pension scheme available- a flexible future for you and yours

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.