PMO Coordinator

About VIRTUS

VIRTUS Data Centres is the UK’s fastest-growing data centre provider. We own, design, build, and operate some of the most energy-efficient, flexible, and secure data centres in Europe.

In 2023, we announced our expansion into continental Europe, starting with Berlin and Milan, with plans to grow further across the region.

At VIRTUS, we aim to be a positive force in the fourth industrial revolution - delivering innovative solutions while staying firmly rooted in our core values:
Clarity & Quality, Accountability, Customer Commitment, Purposeful Innovation, and Capability & Growth.

We are looking for a PMO Coordinator to support the effective operation of the Project Management Office across the project delivery lifecycle.

The role is responsible for implementing, coordinating and reporting against agreed governance standards, ensuring project information is accurate, delivery controls are consistently applied, and reporting is produced clearly and on time.

Working closely with Project Managers, Sponsors and the Portfolio & Delivery function, the PMO Coordinator will support project governance activities, maintain project records, coordinate reporting cycles and help ensure projects progress through delivery in line with agreed PMO standards.

This role does not own the governance framework or make project approval decisions. It supports the application of agreed governance standards and escalates issues, gaps or non-compliance where appropriate.

This is an excellent opportunity to gain broad exposure to projects and senior stakeholders within a fast-growing data centre business.

• Support the application of agreed PMO governance standards across the project delivery lifecycle.
• Maintain accurate and up-to-date project records, trackers and documentation within relevant PMO systems, including Service Now where applicable.
• Coordinate project governance activities, including stage gate reviews, project reporting cycles, closure activities and supporting evidence.
• Support the preparation of project and portfolio delivery reports, governance packs and meeting materials.
• Track project actions, decisions, RAID items, key milestones and governance requirements.
• Monitor the completeness and quality of project information and elevate gaps, overdue actions or non-compliance where appropriate.
• Support Project Managers with PMO process requirements, documentation standards and reporting expectations.
• Assist with financial and delivery controls by maintaining reporting inputs relating to approved budgets, purchase orders, project status and closure information.
• Coordinate PMO meetings, agendas, actions and follow-ups.
• Support project closure activities, ensuring required documentation and evidence is captured in line with agreed standards.
• Identify opportunities to improve PMO templates, reporting and ways of working, making recommendations to PMO / Portfolio & Delivery leadership.
• Provide supplementary reporting on project delivery governance, compliance and data quality.

In this role, you will help ensure that:

• Project delivery governance standards are being applied consistently.
• Project information is accurate, accessible and up to date.
• Project reporting is clear, timely and reliable.
• Stage gate, approval and closure requirements are supported effectively.
• Project teams understand what information and evidence is required.
• Governance gaps, overdue actions and data quality issues are identified and escalated early.
• PMO processes, templates and reporting are easier for stakeholders to use and follow.

Desirable:

We are looking for someone who is organised, detail-focused and confident coordinating information across multiple…