PT Workforce Training & Community Programs Administrative Assistant

PT Workforce Training & Community Programs Administrative Assistant

Join to apply for the PT Workforce Training & Community Programs Administrative Assistant role at Johnston Community College.

Summary:

Assist in marketing, preparing, coordinating, and advancing classes and summer camps by providing administrative support for Workforce Training & Community Programs.

• Coordinate marketing efforts to inform the public of Workforce Training & Community Programs, including summer camps, and opportunities. This includes establishing and building rapport with past, current, and potential partners and students; providing and gathering information for marketing materials to share across various platforms; gauging and tracking interest in programs and potential class offerings; promoting and sharing information to increase program interest, enrollment, and course offerings;
  
  and participating in events to market and promote programs in-person, virtually, and electronically.
• Assist with coordinating with community partners and instructors to establish classes, courses, workshops, and summer camps. This includes preparing registrations, documents, individual course schedules, location, classroom/instructor/student needs, registration, notification emails, webpage updates, tracking inventory, and ordering appropriate materials for courses, as well as assessment and stewardship of program budgets.
• Assist with course packets ensuring all necessary documents occupy each packet.
• Assist with managing class and summer camp registrations.
• Assist with conducting course kick-offs and closeouts.
• Assist with reviewing required course documentation and summer camp registration forms for accuracy and completeness.
• Work closely with the Director of Workforce Training & Community Programs to ensure quality training is delivered to instructors, camp coordinators, clients.
• Capable of working on multiple tasks simultaneously and following through on all projects to completion with attention to detail, quality, and accuracy.
• Travel to various locations throughout the county to deliver and pick up course packets and materials, kick-off and close-out classes, and summer camp materials as needed.
• Some nights and weekend work will be required.
• Other duties as assigned.
• Seniority level:
  Entry level

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Exceptional customer service skills.
• Excellent written and oral communication skills.
• Ability to read and comprehend written and verbal material and information.
• Ability to pay attention to detail, be self-directed, and task oriented.
• Ability to work independently with minimal supervision.
• Ability to work collaboratively with a wide variety of personnel, including technical and non-technical personnel, and all internal and external constituents.
• Ability to drive within the state.
• Relevant experience.

Education Minimum:
Associate's degree

Education Preferred:
Bachelor's degree with emphasis in business or office administration.

Experience Minimum:
One (1) to two (2) years of administrative experience assisting, and coordinating programs with direct contact and communication with various constituents.

• Ability to read and comprehend written material.
• Excellent written, oral, and interpersonal skills.
• Ability to properly write and format correspondence.
• Ability to effectively present information in one-on-one and small group situations to all internal and external constituents, including customers, clients, and employees of the organization, in-person, virtually, and electronically.

• Basic math reasoning.

• Ability to apply common sense understanding to carry out written and oral instructions.
• Ability to deal with problems involving concrete variables in standardized situations.
• Demonstrate…