Office Manager

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Location: Smithfield, Rhode Island

Pay: $55K-85K DOE

Benefits: Full medical paid, profit sharing, PTO, plenty of room for growth, etc.

The Office Manager will own day‑to‑day office operations and provide critical support across administration, compliance, HR coordination, and apprenticeship management. This is a hands‑on role for someone who thrives on structure, accountability, and follow‑through and who understands how a service‑based HVAC operation really works.

• Manage all office administration including filing, document control, and record retention
• Answer and route incoming phone calls in a professional and responsive manner
• Track, maintain, and manage contracts, renewals, and required filings including insurance certificates, licenses, and subscriptions
• Coordinate monthly and annual renewals for software tools, services, and vendor agreements
• Support apprenticeship administration including tracking, documentation, and coordination with external programs
• Provide HR administrative support including onboarding paperwork, employee records, benefits coordination support, and compliance documentation
• Serve as a point of contact for employee questions related to forms, processes, and basic HR matters
• Support leadership with reporting, correspondence, and administrative follow‑through
• Partner with payroll, accounting, and external vendors as needed to ensure smooth office operations
• Handle confidential and sensitive information with discretion and professionalism

• Prior experience as an Office Manager, Office Administrator, or senior administrative professional
• Experience in construction, HVAC, skilled trades, or a service‑based environment strongly preferred
• Working knowledge of HR administrative processes and employment compliance
• Strong organizational skills with the ability to manage multiple priorities
• Clear and professional communication skills
• High attention to detail and consistent follow‑through
• Proficiency with standard office software and systems
• Self‑directed mindset with a strong sense of ownership

CAM HVAC is a place where people are trusted to do their jobs well and take ownership of their work. The Office Manager is a key partner to leadership and the team, helping keep operations organized, people supported, and the business running smoothly every day.

• Join a stable, growing company with the backing of a national MEP platform
• Access to broader Crete United resources, best practices, and career growth opportunities
• A culture that values safety, accountability, and doing things the right way

CAM HVAC, a Crete United company, is an equal opportunity employer. We are committed to creating an inclusive workplace and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable law.

Seniority level:
Entry level

Employment type:

Full-time

Job function:
Administrative

Industry: Specialty Trade Contractors

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