Project Manager - Fab Services

Acquisition Manager, Talent & Culture, George P Johnson Experience Marketing

GPJ is hiring a Project Manager, Fabrication Services to join our growing team. This role is on‑site, requiring you to report to our Nashville office location a minimum of 5 days per week.

As part of your role in Fabrication, you estimate specific aspects of our services. This includes calculating the time needed for fabrication producers, floor planning, project management tasks like inventory management and creating checklists, onsite supervision, and supervisor travel. You also estimate warehouse inspections, both outbound and inbound as needed, along with managing logistics and trucking. Additionally, you estimate fabrication services time and rental costs, collaborating with our fabrication estimating team.

You make sure supervisor packets are accurately completed in collaboration with Integrated Production (IP). This involves compiling floor plans, setup drawings, checklists, installation timelines, and copies of services and labor orders. In key meetings, you take detailed notes and track action items. You also assist in creating basic timelines and deadlines to keep projects on track.

Throughout the life of a project, you meticulously track estimates prepared versus actual job costs, ensuring accurate cost reconciliation. When a project nears completion, you assist in the closeout process, ensuring all loose ends are tied up and budgets are reconciled.

You support supervision management by ensuring supervisors are assigned appropriately and handle travel bookings for both the supervisor team and other fabrication team members as needed. You also approve time for supervisors while they’re onsite. Additionally, you assist with project‑related research as required, helping to ensure we have all the necessary information to execute projects successfully.

• Attend and capture notes and next steps for Project kickoff meetings in support of Fab & Estimating deliverables
• Populate and utilize project communications templates throughout the project
• Validate job activities are correct in Deltek
• Assist with creating installation timelines
• Prep work in partnership with PM /Engineering to hand off to IP (boots on the ground)
• May attend key meetings and assist with capturing notes & actions (various)
• Collaborate with Integrated Production on Supervisor packets. Book and schedule supervisor travel and work with the Supervision Manager on scheduling supervisors
• Own and create estimates for specific parts of event (with support from others)
• Assist with validating price quote prior to submission for approval
• Check Fab Services checklist against budgets provided to ensure holistic inclusion of all Fab Services items
• Estimate Supervision Labor (ie. 2 supervisors x 8 hours)
• Manage multiple small, overlapping projects and ensure timely delivery according to negotiated deadlines.
• Estimating floor plans and printing them for the supervisor.

• Obtain input from SME or Manager depending on category
• Ensure Logistics PO’s are accurately reflected in job cost

• Attend key meetings and assist with capturing notes and actions (various).
• Maintain / update work in progress file, supervisor packets, and other key event documents
• Support logistics in scheduling trucking for assigned projects
• Assist with additional editing / formatting of key documents.
• Assist with collecting / compiling final project data and documents.
• Assist with reconciliation and records archive.
• Participate in close / lessons learned meetings and post‑event recap.

• Understands basic math and simple budget concepts;
  Contributes to but does not own budget / estimates or timelines.
• Ability to learn new programs and applications quickly. Including: JD Edwards, Del Tek, Smartsheet, and Cognos.
• Ability to understand on‑site methodology, practices and requirements, as well as show and venue rules and regulations (if applicable)
• Building initial understanding of end‑to‑end GPJ Event Production and project processes

Properly allocate time and resources so that…