Administrative Assistant

Women and Family Wellness Studio
• Snohomish , WA , US

Posted a day ago

We're searching for a task oriented, incredibly organized Executive/ Administrative Assistant for the Clinical Director at Women and Family Wellness Studio.

The Executive / Administrative Assistant provides high-level organizational, administrative, and coordination support to the Owner/Clinical Director. This role is ideal for someone who is highly organized, detail-oriented, and proactive, with strong communication skills and comfortable managing multiple priorities. The Assistant will support the Clinical Director with ensuring smooth operations, effective communication, and timely follow-through across programs, community services, and outreach efforts.

This position is primarily remote, with occasional in-person support in the Snohomish office and in the community.

• Email organization and management, including prioritizing messages and drafting responses
• Maintain and coordinate calendars, meetings, and appointments
• Assist with scheduling across multiple programs, workshops, and community commitments
• Track tasks, deadlines, and follow-ups to support workflow and accountability
• Create and send invoices for completed workshops and services
• Prepare basic documents, notes, and summaries as requested
• Support organizing mail and scanning into systems relevant documents

• Assist with community outreach to expand and support programming
• Help coordinate community services offered by the agency
• Communicate with families, partners, and community organizations as needed
• Support logistics for workshops, classes, and public programming
• Connect with team members and the community to raise brand visibility, draw in more clientele, and increase community awareness of services.

• Order office and program supplies
• Run local errands as needed (printing, pickups, deliveries, etc)
• Provide general operational support to ensure day-to-day efficiency
• Inform team members about upcoming meetings, trainings, deadlines, and create agendas for team meetings

• Provide administrative and coordination support for the development of a women’s rights nonprofit
• Assist with scheduling, logistics, and communications related to sex education and empowerment-based classes
• Support outreach and organizational tasks connected to nonprofit initiatives

• Extremely good organizational skills, excellent time-management, and follow-through skills
• Excellent written communication skills
  , especially in email
• Comfortable creating invoices and tracking basic administrative records
• Ability to manage multiple priorities with discretion and professionalism
• Knowledgeable of HIPAA
• Ability to work independently in a remote environment
• Technology savvy;
  basic knowledge of Microsoft 365 programs and ability to learn new programs quickly and troubleshoot common issues, as well as support team members with these issues as needed
• Reliable transportation and the ability to meet in Snohomish as needed
• Excellent in using standard office technology (email, calendars, shared documents) for optimization
• Knowledge of streamlined software
  , ability to implement a plan for improved team member project collaboration, and strategic tracking and monitoring of projects and communication
• Passionate about serving others in the community

• Background in social services, behavioral health, nonprofit, or community-based work
• Experience with community outreach, service coordination, or program support

$25 - $35 hourly

We are a trauma-informed behavioral health agency providing social services to high-risk families, along with public programming and community-based initiatives
. Our organization is LGBTQ+ affirming, culturally responsive, and committed to equity and inclusion. We are passionate about women's rights
.

• A
  work culture that prioritizes well-being
  —we support each other just as we support our clients
• Supportive family-friendly work environment
• Access to agency services at no cost
• Opportunity to be part of meaningful, community-centered work
• The ability to
  connect with and support families through diverse educational platforms
  , including community workshops and online resources
• Meaningful work that
  truly impacts the lives of parents and children

If you have a
deep passion for supporting women and families
, and are looking for a workplace that
feels good
, and want to be part of a team that
supports each other
, we’d love to hear from you!