Executive Assistant​/Office Manager

Job Description:

Executive Assistant

Location: Snohomish, WA

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our leadership team. This role is the "face and voice" of the executive office, requiring a seamless blend of high-level administrative coordination, professional reception management, and complex calendar logistics. The ideal candidate thrives in a fast-paced environment and possesses the ability to anticipate needs before they arise, ensuring our executives can focus on high-priority strategic goals.

1. Administrative Excellence

• Provide high-level administrative support, including drafting correspondence, preparing reports, and managing sensitive documentation.
• Maintain organized digital and physical filing systems to ensure information is easily retrievable.
• Process expense reports, track budgets, and manage vendor relationships as needed.
• Assist with special projects and research to support executive decision-making.

2. Reception & Front-Facing Representation

• Serve as the primary point of contact for internal and external stakeholders, mirroring the executive’s professional tone and values.
• Manage incoming communications (phone, email, and mail), screening inquiries and redirecting them to the appropriate departments.
• Greet high-level guests, clients, and partners with a warm, polished demeanor.

3. Strategic Appointment & Calendar Management

• Maintain a complex and ever-changing appointments and executive calendar, resolving scheduling conflicts with minimal oversight.
• Coordinate all aspects of meetings, including room bookings, technology setup, catering, and agenda distribution.
• Arrange detailed domestic travel itineraries, ensuring all logistics (flights, hotels, and transport) are synchronized.

• Experience: [3]+ years of experience in administrative support, office management, or a similar role.
• Technical
  
  Skills:
  
  Proficiency in Google Workspace or Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Communication: Exceptional verbal and written communication skills with a focus on diplomacy and discretion.
• Organization: Proven ability to manage multiple priorities simultaneously while meeting strict deadlines.
• Professionalism: A high degree of integrity and the ability to handle confidential information with absolute secrecy.