Administrative Assistant; SB

Get AI-powered advice on this job and more exclusive features.

tBP/Architecture () is a full-service architectural practice, recognized internationally as a leader in programming, planning, design and management services with a primary focus on Educational Facilities since 1952. Our offices in Newport Beach, Walnut Creek and Solana Beach, California, represent a valuable resource of professional knowledge, talents and abilities which are provided to our clients with a personalized level of commitment.

• Interface with internal company and external client personnel via telephone, email, and in person.
• Process daily incoming and outgoing mail and shipments.
• Prepare routine correspondence, contracts, envelopes, labels, and memoranda as requested.
• Organizes office operations to ensure policies and standard operating procedures are being followed.
• Manage calendars and coordinate internal and external meetings, conference calls, video conferencing, etc.
• Organize Lunch and Learns/CEUs and other educational seminars for staff.
• General office management (supply ordering, printer maintenance, coordinating for resolving IT issues etc.)
• Light housekeeping duties, including but not limited to re‑stoking coffee, disinfecting common areas, and cleaning up after meetings.
• Assist with AIA contract preparation.
• Assist with other related duties as required.

• 1 year+ administrative experience required.
• Excellent writing, communication, and organization skills.
• Experience working in the design or architecture, engineering and construction (AEC) industry is preferred.
• Experience with the following software:
  Outlook, Word, Excel, Microsoft Teams, and Adobe Acrobat or Bluebeam.
• Experience with AIA contract document software is a plus.
• AA or Bachelor’s Degree preferred.

All individuals hired will be required to verify identity and eligibility to work in the United States. tBP/Architecture is unable to sponsor or take over sponsorship of an employment Visa at this time.

$20 - $28 per hour, depending on experience.

For consideration, please submit your resume to

• Entry level

• Full-time

• Administrative

• Architecture and Planning