Billing Associate

M Excess is a contemporary menswear brand offering premium-looking, comfortable business-casual clothing with a strong focus on ease and value for money. Founded in 2020, we are currently present in 200+ multi-brand outlets across South India and are actively exploring new markets and growth opportunities.

About the Role

The Billing Executive will be responsible for preparing accurate invoices, maintaining billing-related records, coordinating with internal teams, and ensuring timely processing of sales and purchase billing. The role requires strong numerical skills, attention to detail, and hands-on experience in day-to-day billing operations at a Head Office level.

Experience : 1-3 Years

Key Responsibilities

Billing & Invoicing
Prepare and generate sales and purchase invoices accurately and on time
Validate billing inputs received from sales, stores, warehouse, and operations teams
Ensure billing is done as per approved price lists, rate cards, and internal policies
Reconcile billing data before invoice finalisation
Process returns, credit notes, and debit notes as required
Documentation & Record Management
Maintain complete billing documentation, supporting records, and approvals
Update billing trackers, MIS reports, and invoice registers
Share invoices with internal teams / customers through email or system portals
Ensure proper filing and record maintenance (physical and digital)
Coordination & Follow-Up
Coordinate with Sales, Operations, Warehouse, and Finance teams for billing inputs and clarifications
Follow up internally for missing or incorrect billing information
Coordinate with the finance team regarding payment status and outstanding invoices
Billing Accuracy & Audit Support
Cross-check pricing, taxes, discounts, and additional charges before billing
Identify and resolve billing discrepancies in coordination with relevant teams
Assist in monthly closing, revenue reconciliation, and audit requirements
Compliance & Systems - Ensure compliance with GST and other statutory billing requirements
Work on ERP / billing software and Excel for billing entries, MIS, and reports

Required

Skills & Qualifications
Graduate in Commerce or Business Administration (B.Com preferred)
1–3 years of experience in billing or accounts operations (HO-level preferred)
Working knowledge of GST, invoicing formats, and documentation
Proficiency in MS Excel
Familiarity with ERP or billing software
Strong attention to detail and coordination skills