Manager - Maternity Cover; Construction Admin

STRABAG UK are seeking an organised, proactive and professional Office Manager to join our Build Subdivision on a fixed-term maternity cover contract to be based in our Solihull office.

Required:

• Fully trained with GDPR regulations
• Proven experience within an Office Management environment.
• Good mathematical and IT skills.
• MSpackage knowledge (e.g. Outlook, Excel, Word, Visio, MS Project).
• Experience with a Construction Company.
• Abilityto work to deadlines.
• Fire safety training/awareness
• First Aider

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• At STRABAG UK, we are shaping the future of construction by delivering innovative, sustainable and high-quality projects across the UK. As part of the global STRABAG Group, we combine international expertise with local knowledge to deliver excellence across the industrial, logistics, commercial, high-rise and specialist construction sectors.
• Driven by our People. Planet. Progress. strategy, we invest in our employees, embrace innovation and deliver projects that create lasting value for our clients and communities.

About the role

• We are seeking an organised, proactive and professional Office Manager to join our Build Subdivision on a fixed-term maternity cover contract. Based in our Solihull office, you will play a key role in ensuring the smooth day-to-day operation of the office while providing administrative support to the leadership team and wider business.

Requirements:

• Firstpoint of contact for all office queries and visitors.
• Ensure office wide compliance with GDPR regulations.
• Responsible for the smooth running of the office environment.
• Responsible for the provision and supply of stationery, printers and furniture withinthe office.
• Respondto Customers feedback and complaints via the website / mailbox.
• Administer and oversee any document control system for any office usage responsibility (i.e. utility bills / sub-contractor documentation etc).
• Ensuring office set ups are established and maintained in accordance with company’sstandards.
• Ensure there are sufficient quantities of the appropriate PPE in the office tomeet the requirements.
• Process monthly credit card and expense reports.
• Carryout office inductions for new starters.
• Carryout equipment checks on monthly basis and report findings (inc. annual PATtests)
• Maintain high standards of cleanliness, and the upkeep of office environment
• EnsureALL statutory notices are displayed and visible where appropriate.
• Provide weekly and cumulative schedules of materials, equipment and stationery order for the office.
• Keepa record of all visitors to the office for review.
• Recommend and provide the necessary training to up skill all members of the team.
• Carryout equipment checks on monthly basis and report findings (inc. annual PATtests).
• Lookfor innovative solutions across the office and to share across the Groupto increase productivity / reduce costs and ensure “best possible”solutions are achieved.
• Responsible for the contract cleaning within the office
• Organise and manage the Managing Directors inbox and diary.
• Co-ordinate the Business Unit Managers daily correspondence and communication.
• Makeall travel and accommodation arrangements, when necessary, including all elements of international travel
• Organise and collate paperwork for board and management meetings, including agendas, note-taking, and following up on action points.
• Provide routine and ad hoc management information and reports.
• Manage internal/external communications and arrangements on behalf of the Business Unit Managers, including communication with other international business units within the group.
• Arrange external and internal meetings, as required.
• Createand maintain paper and computer-based filing systems.
• Always uphold confidentiality and respect sensitivities.
• Participate in ad-hoc tasks as and when required.
• Opportunity to work and have a lasting impact on landmark UK Build projects.
• Collaborative and innovative working environment.
• Professional development and career progression.
• Competitive salary and benefits package including private health cover, 9% pension, professional membership and 25 days holiday
• We stand for respect, partnership, and sustainability, creating…