Vehicle Sales & Accounts Administrator

Vehicle Sales & Accounts Administrator

Solihull Full time, Monday to Friday Excellent benefits

This role is ideal for someone currently working as a Sales Administrator, Service Advisor, Fleet Administrator or Accounts Assistant within a car dealership, showroom or motor trade business, looking to move into a varied, office based role away from the dealership floor.

Please only apply if you have experience working within the motor trade, dealership or automotive sector. Applications without this background will not be considered.

What's on offer:

• Pension contribution, 4% employee, 8% employer
• Private medical insurance
• Discretionary bonus
• Life insurance, 3x annual salary
• 25 days holiday entitlement plus 8 bank holidays (for full-time staff)
• Option to buy up to 5 days holiday
• Company sick pay
• Shopping discounts through the Benefit Hub platform
• On site gym and fitness classes
• Subsidised lunch

We're recruiting on behalf of a well established, reputable business within the automotive sector, based in Solihull. It's a genuinely great place to work, professional offices, an on-site gym, and a benefits package that's a step up from most dealership roles.

The role supports the commercial team, keeping vehicle orders, taxation, dealer accounts and reporting running smoothly day to day.

What you'll be doing:

• Processing and validating dealer bonus and discount claims, ensuring accuracy and timely payment
• Handling vehicle taxation and registration administration
• Acting as the main point of contact for trade and partner accounts, handling queries and supporting account activity
• Managing and tracking sales leads through the CRM, ensuring effective follow-up and reporting
• Collating and validating weekly dealer sales forecasts and pipeline reports
• Maintaining pricing, vehicle and customer records across internal systems
• Updating spreadsheets for accurate KPI and management information

What we're looking for:

• Current or recent experience as a Sales Administrator, Service Advisor, Fleet Administrator, Accounts Assistant or Vehicle Administrator within a dealership, showroom or motor trade business
• Familiarity with dealer management systems (such as Kerridge, ADP, Pinewood, Keyloop or similar), vehicle invoicing, taxation or registration processes
• Highly organised, able to manage multiple work streams and deadlines
• Good Excel skills, ideally VLOOKUPs and Pivot Tables, but not essential
• Strong accuracy and attention to detail across orders, data and reporting
• A confident communicator, comfortable liaising with dealers, customers and internal teams
• A proactive team player who can work independently and use initiative