Trainee Bid Coordinator

We have an exciting opportunity for a Trainee Bid Coordinator to join us at our Solihull HQ (with opportunities to collaborate across our regional offices).

If you are highly organised, detail‑oriented, and motivated by working collaboratively in a fast‑paced environment to deliver high‑quality submissions, we’d love to hear from you.

This is a permanent full‑time position, working 36.25 hours per week under our agile working framework.

We are passionate and experienced mechanical, electrical and low‑carbon engineers who enjoy bringing buildings to life in ways that are better for the world. We’re a friendly team intent on bringing sustainability to the building services industry through design.

We relish working collaboratively with our clients to solve their biggest problems. Our clients span a wide range of sectors, including healthcare, education, residential, commercial, industrial, pharmaceutical, zero‑carbon and the public sector. Through the application of research‑led design, innovation, and sustainable methodologies, we create tailored solutions that meet client needs while delivering positive environmental outcomes and supporting net‑zero carbon goals.

Our people are the beating heart of our organisation. With over 380 staff across 13 office locations, we run an international operation spanning the UK, Poland and India.

Our business is a family, where each person plays an important role in our success. Staff wellbeing is our top priority — we are invested in our people and aim to ensure everyone feels fulfilled and supported to be the best they can be. Ultimately, our people are our power.

As a Trainee Bid Coordinator, you will play a key role in supporting the planning, coordination, and delivery of high‑quality bid submissions. You will work closely with the wider bid and marketing team, supporting multiple submissions while learning best practice bid management processes. You should be well organised, proactive, and comfortable managing deadlines in a dynamic environment.

• Supporting the coordination and delivery of bid submissions from initial enquiry through to final submission
• Assisting with the preparation of bid documentation, including formatting, proofreading, and ensuring consistency
• Collating information from internal stakeholders to support bid responses
• Managing bid timelines and supporting progress tracking against key milestones
• Assisting with drafting, editing, and reviewing written bid content where appropriate
• Ensuring submissions comply with client requirements and internal quality standards
• Supporting and attending bid meetings, including taking notes and tracking actions
• Assisting with post‑submission activities, including capturing feedback and lessons learned

• Supporting the development and maintenance of the bid library, ensuring content is up‑to‑date and accessible
• Assisting with the review and improvement of standard tender responses
• Maintaining CV and case study libraries for bid use
• Supporting the production and updating of case studies for both bid and marketing purposes

• Providing administrative and coordination support to Senior Bid Coordinators and the Head of Bids
• Assisting with document control, filing, and maintaining organised bid records
• Occasional travel to regional offices to support bid activities

We are looking for someone keen to develop a career in bid coordination, marketing, or business development. Previous bid experience is not essential; training and mentoring will be provided.

• Strong organisational skills with excellent attention to detail
• Good written and verbal communication skills
• Ability to manage multiple tasks and…