Payroll Coordinator; hybrid

Foods you love. Brands you trust. And a career that empowers you to grow.

At Nestlé USA, we’re all working towards the same goal – to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity – and responsibility – to be there for every moment in our consumers’ lives.

Joining Nestlé means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.

This position is not eligible for Visa Sponsorship.

The Payroll Coordinator supports the efficient delivery of payroll, timekeeping, tax, garnishment, HR operations, and compliance processes. By coordinating key administrative activities, managing records and communications, and supporting departmental operations, this role helps ensure accuracy, compliance, and operational continuity, enabling leaders and teams to focus on strategic business priorities.

Hybrid role based in Solon, OH, with required onsite attendance every Tuesday, Wednesday, and Thursday, plus additional onsite days as needed to support business needs.

• Provide administrative support across Payroll, Timekeeping, Garnishments, Tax, HR Operations, and Compliance
• Coordinate calendars, meetings, training sessions, department events, and conference room logistics
• Prepare agendas, presentations, meeting materials, and follow-up communications
• Maintain distribution lists, shared calendars, contact information, and department records
• Support departmental communications and respond to routine inquiries

• Scan, organize, file, retrieve, and distribute department documents and records
• Collect and consolidate documentation for audits, compliance activities, reporting requirements, and other submissions
• Maintain electronic filing systems and document repositories
• Enter and maintain data in Excel, SharePoint, SAP, Service Now, Success Factors, and departmental tracking tools
• Prepare reports, trackers, and administrative records

• Monitor shared mailboxes and route inquiries to appropriate teams
• Maintain project trackers, action logs, department calendars, and recurring schedules
• Coordinate training, knowledge-transfer activities, and team initiatives
• Support process documentation and continuous improvement efforts

• Manage incoming and outgoing mail, shipping, courier requests, and document deliveries
• Coordinate printing, copying, scanning, and document production needs
• Order and maintain office supplies, recognition items, flowers, and approved department purchases
• Administer departmental purchasing card activities in compliance with company policies
• Track departmental expenses and support purchasing card reconciliation and reporting

• Coordinate onboarding logistics, workspace reservations, and first-day activities for new team members
• Procure onboarding materials not provided through standard processes
• Support employee engagement, recognition programs, team events, celebrations, and appreciation activities

• High school diploma or equivalent
• 3+ years of administrative, office support, coordinator, customer service, or related experience
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams
• Experience managing…