Administrative Coordinator

• Location 31200 Bainbridge Rd,Solon, OH, 44139,United States
• Base Pay $50,000.00 - $55,000.00 / Year
• Employee Type FT Non-Exempt

Are you someone who enjoys keeping things organized, staying ahead of deadlines, and making sure nothing falls through the cracks? We're looking for an Administrative Coordinator to join our Data Services team and help keep daily operations running smoothly.

In this role, you'll coordinate technician schedules, manage service contracts and renewals, track jobs from start to finish, and work closely with clients and internal teams. We're looking for someone who takes ownership of their work, pays attention to the details, and knows when to take the next step without waiting to be asked.

• Enter new jobs and work orders into company systems, ensuring information is accurate and complete.
• Coordinate scheduling for a team of four technicians, adjusting as priorities and client needs change.
• Review and maintain service contracts, proactively track upcoming renewals, verify pricing, and obtain required purchase orders.
• Work closely with analysts to track job progress, obtain updates, and follow up on outstanding items.
• Coordinate with the billing team to ensure completed jobs are ready for invoicing.
• Communicate directly with clients regarding scheduling, contracts, renewals, and other service-related needs.
• Maintain accurate records, monitor deadlines, and follow through to ensure important details aren't missed.
• Identify opportunities to improve processes and help the team operate more efficiently.
• Competitive pay
• Generous PTO starting on day one
• Medical, dental, vision, and prescription coverage
• 401(k) with company match
• Paid holidays
• Parental leave
• And more!

• 3+ years of office or administrative experience, including experience with contracts and scheduling.
• Strong organizational skills and excellent attention to detail.
• Clear, professional communication skills and a customer-focused approach.
• A proactive, self-motivated individual who takes ownership of responsibilities and follows through.
• Ability to manage multiple priorities, solve problems, and work independently while supporting a team.
• Proficiency in Microsoft Office; experience with work order or business management systems is a plus.

Gardiner is committed to creating an accessible application process. If you need assistance applying, please reach out to our HR team.

We are a Drug-Free Workplace and an Equal Opportunity Employer - Disabled/Veteran.