Content Licensing Coordinator
Listed on 2026-01-09
-
IT/Tech
Data Entry
Job Description
The Content Licensing Coordinator provides essential operational and administrative support to Playaway’s Content team. Working closely with Content Strategists, the Lead Content Licensing Strategist
, and cross-functional partners, this role ensures smooth execution of acquisition activities, metadata management, partner onboarding, asset coordination, and product-specific content workflows across all Playaway product lines.
The Coordinator supports the end-to-end content pipeline, from initial partner onboarding to final metadata delivery, while helping maintain accurate records, streamlined workflows, and high-quality data. This role works frequently with Content Operations, Sales, Marketing, Finance, Creative, and external publishing partners to ensure clear communication and efficient movement of titles through content ingestion and launch processes.
This role formally reports to the VP of Content
, with a dotted line to the Lead Content Licensing Strategist for day-to-day workflow direction and licensing support.
- Support onboarding of new publishing partners, including document preparation, filing, internal coordination, and distribution of onboarding materials (executed agreements, technical specs, Tipalti/Payment Portal info, FTP setup).
- Facilitate contract routing and signature processes for advances, renewals, and new partners.
- Set up deal memos and royalty records; process advances, check requests, and supporting documentation.
- Maintain accurate records in Net Suite and internal systems.
- Perform metadata polishing, review, and cleanup to ensure accuracy across products.
- Conduct Shop audits to identify missing artwork, incorrect data, or titles not pulling from Net Suite
- Update categories, genres, pricing, descriptions, awards lists, state lists, and starred-review data.
- Ensure metadata consistency across all content formats and product lines.
- Support title launch preparation including SOP rankings, Hotlist work, bestseller updates, and metadata alignment.
- Coordinate cross-functionally to ensure titles are launch‑ready, including metadata verification, ingestion accuracy, pricing confirmation, and category placement checks.
- Collect acquisition-related metadata and assets from partners.
- Coordinate ingestion needs with Content Operations, including file checks, metadata delivery, and art clearance tasks.
- Support first‑pass title curation for smaller publishers and monthly content review for key partners.
- Maintain acquisition documentation, partner correspondence, and internal tracking boards.
- Serve as a point of contact for general partner questions; connect partners with Finance, Content Ops, or other teams as needed.
- Handle meeting follow‑ups, send or request samples, gather assets, and support day‑to‑day partner communication.
- Communicate clearly with internal teams regarding acquisition status, contract progress, and launch timelines.
- Pull lists for Sales & Marketing (e.g., monthly newsletters, themed lists, sample lists for trade shows, category‑specific lists).
- Create and update dynamic lists in Shop, including K–12 recommendations, featured bundles, and quarterly collections.
- Support pack curation, initial title assessments, and content polishing for Launchpad, Quest, and Wha Zoodle.
- Support art clearance including requesting licensing details, licensing stock art, tracking expenses, and routing invoices.
- Review ingestion and Shop data for accuracy.
- Coordinate final metadata delivery (e.g., Macmillan/Blackstone ISBN records).
- Assist with onboarding new accounts and setting up royalty records.
- Support B1 Studios with contract filing, narrator coordination, and asset management.
- Maintain award lists, narrator updates, and sales‑rights accuracy.
- Coordinate metadata and asset collection (APKs, artwork), support quality checks, and align on ingestion needs.
- Support quarterly pack creation,…
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