Administrative Assistant and Materials Coordinator

Administrative Assistant and Materials Coordinator

Help keep our office organized and our machine projects moving. At Chism Automation, you’ll work with engineers and vendors to purchase materials, coordinate incoming components, and support daily business operations. Your attention to detail and follow-through will help our team build the robotic systems and automated machinery that regional manufacturers rely on.

We build high-quality robotic systems, automated machinery, and assembly line automation. As we expand to meet the needs of long-term customers, we’re looking for someone who enjoys organizing work, solving problems, and collaborating with others.

This role offers variety and a direct connection to the work happening in our shop. You’ll collaborate with a talented engineering team, build working relationships with vendors, and see how timely materials and reliable office support help projects progress. We offer room to grow as our business expands and a clean, fully air-conditioned work environment.

• Request vendor quotes, create purchase orders, and work with engineers and suppliers to resolve purchasing issues.
• Receive and organize automation components, oversee incoming materials, and coordinate their scheduling.
• Organize invoices, statements, and credit card bills, and coordinate payments.
• Arrange outbound shipments.
• Answer the phone, direct calls, take messages, and communicate with visitors.
• Arrange and schedule services such as catering, cleaning, and vehicle repairs.
• Provide administrative support for day-to-day business activities.

• Strong attention to detail and a dependable work ethic.
• Excellent communication skills with coworkers and vendors.
• A desire to keep learning.
• The ability to work well with others and contribute to a cooperative team.

• Competitive pay.
• 401(k) with a 4% match.
• Health, life, dental, and vision insurance.
• 20 days of paid time off per year, plus 8 holidays.

Job Type: Full-time

Pay: $20.00 – $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Required)

Work Location:

In person