DMS Analyst; NetDocuments FTC

DMS Analyst (Net Documents)

Fixed-term contract for the duration of Programme Drive

Lawfront is a fast‑growing, PE‑backed group of seven leading law firms. Through Programme Drive we are consolidating the group onto a single, modern technology stack. Net Documents is the document management system at the centre of that stack, and we are looking for a DMS Analyst with deep expertise in Net Documents who can configure it well and lead the migration of documents and metadata from our hub firms’ legacy systems into it.

This hands‑on, fixed‑term programme role has a clear purpose. Legal firms hold their documents in many places – legacy case management systems, other document management platforms, and years of unstructured file stores – and your job is to bring that content into Net Documents cleanly, with the right metadata and security. You will work alongside the data, BA, and test teams throughout, applying judgement to messy content and giving each firm confidence in its documents on the day it goes live.

• Configure and maintain Net Documents, including cabinets, work spaces, document profiles and metadata, security and ethical wall structures, filters, and nd Office, so that each hub firm has a well‑organised and secure document environment.
• Develop and apply a deep understanding of how documents and their metadata are structured across Net Documents and the group's legacy systems.
• Lead the discovery of documents held in each hub firm’s legacy case management system, existing document management platform, and unstructured file stores, profiling volume, structure, metadata and quality.
• Design metadata mappings, migration rules, and reconciliation checks that move documents into Net Documents completely, accurately and into the right place.
• Plan and run document migrations, including de‑duplication, profiling and content remediation, investigating and resolving exceptions as they arise.
• Work closely with the QA and test team to validate migrated documents and metadata against source systems, supporting user acceptance testing and go‑live sign‑off.
• Handle the practical realities of migrating from unstructured file shares, applying judgement on what to migrate, how to profile it and how to preserve context.
• Document configuration, metadata models and migration runbooks clearly for both technical colleagues and the wider delivery team.
• Support integrations between Net Documents and the rest of the Lawfront stack so that documents and matter context stay connected.
• Provide hands‑on support during and after each hub go‑live, resolving document and metadata issues quickly, and contribute to a repeatable approach for the hubs that follow.

• Strong, hands‑on experience with Net Documents, including configuration of cabinets, work spaces, profiles and metadata, and security structures.
• Experience with other document management systems, including iManage, and a genuine understanding of how legal DMS platforms organise documents and metadata.
• Experience migrating documents and metadata into a target DMS, including from legacy case management systems and unstructured file stores such as network shares.
• Strong data‑handling skills, comfortable profiling large document sets, mapping metadata and validating migrated content at volume.
• A methodical, detail‑oriented approach, with the judgement to make sensible decisions about messy, unstructured content and the tenacity to resolve migration exceptions.
• Strong communication and stakeholder skills, able to work with fee earners and support staff to understand how they file and find documents, and with technical colleagues to deliver it.
• The ability to manage concurrent migration work streams across multiple hub firms without losing rigour, keeping the delivery team informed of progress and risk.
• Experience producing clear configuration and migration documentation that others can rely on and reuse.

• Experience with records management, retention and information governance in a legal or professional services setting.
• Familiarity with document migration tooling and approaches for moving and re‑profiling large volumes of documents and metadata.
• Knowledge of Net Documents hosted on AWS, and an understanding of the infrastructure considerations that come with it.
• Familiarity with integration and middleware tooling, including Boomi, and how document and matter data move between connected systems.
• Experience working within a structured programme delivery environment, with an appreciation of migration gates and go‑live readiness.