Payroll Manager

The Payroll Manager is responsible for overseeing the City's payroll operations and performing complex accounting, compliance, and administrative work related to payroll processing. This position ensures the accurate, timely, and compliant administration of all payroll activities while serving as the City's subject matter expert for payroll operations, payroll systems, and related financial reporting. The Payroll Manager provides guidance to departmental payroll staff, monitors payroll processes and controls, and collaborates with Human Resources, Finance, Treasury, Retirement, and other City departments to ensure the integrity of payroll data and compliance with applicable federal, state, local, and collective bargaining requirements.

Employee is required to perform all similar or related duties.

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Perform complex payroll, accounting, and administrative work requiring a high degree of independent judgment to ensure compliance with payroll accounting standards, applicable laws, regulations, and collective bargaining agreements.
• Ensure the integrity of all payroll accounting transactions and guarantee that all employees are paid accurately and on time.
• Oversee the accurate preparation, balancing, auditing, and processing of the City's weekly, biweekly, monthly, and special payrolls.
• Review and run pre-payroll audit reports each payroll cycle to identify, investigate, and resolve discrepancies before payroll submission.
• Responsible for inputting, maintaining, and auditing payroll records and transactions, including employee salary and wage records, and promptly resolving discrepancies to ensure accurate employee compensation.
• Audit and record compensated absence data submitted by departments as part of the weekly payroll process to ensure accurate leave balances and payroll reporting.
• Understand, interpret, and administer contractual benefits as they relate to payroll issues. Analyze, prioritize, and complete time-sensitive payroll assignments while troubleshooting employee, departmental, and vendor payroll-related inquiries.
• Perform complex payroll data entry and provide daily guidance, instruction, and technical support to departmental payroll clerks regarding payroll procedures, policies, and system requirements.
• Create and maintain computer-generated spreadsheets and reports to track wages, taxes, deductions, adjustments, corrections, and other payroll-related data.
• Perform miscellaneous wage and compensation transactions necessary for the preparation, maintenance, and reconciliation of payroll records.
• Act as the primary liaison between the City and the outside payroll provider to ensure the accuracy, integrity, and timely processing of payroll.
• Serve as the City's payroll representative and primary point of contact for all Munis Payroll-related issues, including system troubleshooting, testing, process improvements, and coordination with Information Technology, Finance, Human Resources, and software vendors.
• Interact with Treasury, Human Resources, Retirement, department personnel, and employees regarding benefits, payroll processing, reporting, and other payroll-related matters.
• Reconcile general and subsidiary ledgers to payroll reports and ensure payroll records accurately support financial reporting requirements.
• Monitor budget-to-actual spending within departmental personal services budgets and assist in identifying, researching, and resolving payroll-related…