Property Administrator

Overview

Bookkeeper/Office Assistant – Residential Property Management

We are seeking a reliable, detail-oriented Bookkeeper/Office Assistant to join the on-site residential management team for a community of 501 units in Somerville, MA that are LIHTC, HOME, and PB Section 8. As our Bookkeeper/Office Assistant, you will play a key role in ensuring the smooth day-to-day operations of the property management office.

• Provide day-to-day financial and accounting tasks to support property operations.
• Process and enter invoices into property management software.
• Collect, enter and track all rent payments.
• Enter HUD vouchers, submit and reconcile TRACS.
• Conduct bank reconciliations.
• Maintain accurate ledgers.
• Submit month end reporting and monthly variances to Property Manager.
• Assist residents, vendors, and guests in a professional and friendly manner.
• Assist in researching rental payments balances and vendor past due invoices.
• Assist with the processing of the rental payments and issue receipts.
• Work closely with Property Manager on lease renewals, rental applications, and move-in/move-out coordination.
• Perform other administrative duties as needed.

• High School Diploma or equivalent.
• 2 years of prior bookkeeping experience, preferably in property management or real estate.
• Strong attention to detail, organizational and multitasking skills.
• Excellent customer service, communication and interpersonal abilities with strong team orientation.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Familiarity with property management software — Yardi is a plus.
• Ability to relate to and work effectively with individuals from diverse backgrounds.
• Professional, respectful, and approachable demeanor toward residents and co-workers.

• Job Type: Full-time, 40 hours per week
• Compensation: $25-$28 per hour, based on experience
• Schedule:
  
  Day shift;
  Monday to Friday
• Benefits: 401(k) with company match, flexible spending account, medical, dental, vision, life, disability insurance, paid time off
• Work Location:
  
  In-person
• Equal Opportunity Employer statement:
  We are an Equal Opportunity Employer and do not discriminate in hiring or employment based on race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.

• Job function:
  Administrative
• Seniority level:
  Entry level
• Employment type:
  
  Full-time