Executive Assistant

## Executive Assistant---To all recruitment agencies:
Formlabs does not accept agency resumes. Please do not forward resumes to our jobs alias, Formlabs employees or any other company location. Formlabs is not responsible for any fees related to unsolicited resumes. Unsolicited resumes received will be considered our property and will be processed accordingly.
** Department:
** People & Culture   
*
* Location:

** Somerville, MA
** About Formlabs:
** At Formlabs, we’re building the tools that make it possible for anyone to bring their ideas to life, from cutting-edge products to life-saving medical devices. Our 3D printing technology powers innovation at more than 50,000 industry leaders worldwide, including Apple, Google, Tesla, New Balance, and NASA. Together, we’re helping everyone design, prototype, and manufacture faster than ever before.

We’re a team of hands-on builders, engineers, and innovators reinventing how the world makes physical things. If you’re ready to shape the future of fabrication, come build with us.to learn more about how our products are helping our customers innovate!
** Your Impact:
** As an Executive Assistant at Formlabs, your impact is all about being the high-leverage partner our leadership needs to keep "enabling anyone to make anything." You do much more than manage calendars; you’re the gatekeeper of our leaders' time, ensuring they stay focused on their most critical work, while you handle the complex puzzles of calendars, global travel, and fast-moving priorities.

By building deep trust and staying two steps ahead, you become a "hidden engine" for the C-suite, making sure things like department-wide events, celebrations, team meetings and expense processes run without a hitch. Whether you’re automating an old workflow or navigating a busy day in the office, your efficiency is contagious—creating a ripple effect that helps Formlabs stay agile and move faster.

This role will require a minimum of 3 days in-office at our Somerville, MA headquarters.
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* What You’ll Do:

*** Manage the calendars of 2-3 of our C-suite Executives; this includes proactive looking forward (weeks or months at a time), paying attention to business priorities to help elevate and guard time, and navigating unexpected and real-time changes throughout the day.
* Be the professional internal and external face for executives –both cross-functionally across the business, and externally with clients, investors, and candidates. Ensure that Formlabs is always presented in the most professional light (organized, polished, on-time, communicative).
* Organize seamless executive travel. Your stakeholders have global teams and international travel throughout the year. These trips typically involve complex itineraries – multiple stakeholder meetings, very busy schedules, and various stops. Plan for the unexpected so that travel goes as smoothly as possible.
* Own executive credit cards and receipts. Submit all expense reports on time, and in line with global purchasing policies. Often this means learning the ins-and-outs of our business and finance processes, so that you can move quickly and accurately when purchasing.
* Contribute significantly to internal communications for your executive’s departments. Own end-to-end communication streams (this often includes technology set up, content planning, day-of execution, email summaries, and live troubleshooting).
* Project manage and effectively organize leadership level and department wide events like off-sites, kickoffs, and conferences. Scope of events ranges from 10-500 attendees.
* Beyond your executives:
Continuously find ways to reduce operational inefficiencies across the business, so we can work more efficiently (automating email groups, updating knowledge management, identifying a tool or resource that will improve how G&A works).
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* About You:

*** Previous success in a fast-paced and high-autonomy environment, with limited resources and  high individual ownership. The best candidate has been a successful Executive Assistant or Operational Manager before, in a high-growth and quickly changing environment.
* You are collaborative in nature. You have the cultural…