Administrative​/Clerical Coordinator, Office Administrator​/ Coordinator

Position: Coordinator I
Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth

C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

Job Description

Job Summary:

The Faculty Support Services Team provides flexible, centralized assistance to departments when additional capacity or specialized support is needed.  The team supports Concur and Buy2

Pay requests for non-ladder faculty, provides backup departmental coverage, event staffing, and assists with high-volume recommendation letters. Job-Specific Responsibilities:
This position is one of a team of staff who provide financial, curricular, and administrative processing assistance for departments across Divisions, including acting as delegates in Concur for non-ladder faculty support. In addition, provide back-up support for departments within units when there are short-term administrative staff leaves or vacancies. Adheres to Harvard University’s financial systems policies and procedures; sets up suppliers and corporations in Buy2

Pay. Processes invoice payments and non-employee reimbursements using Harvard University’s financial platform. Provides ad-hoc support for faculty projects as needed. Supports curricular support needs, including administrative support for course set up as may be necessary. Assists with event staffing and processing high
-volume recommendation letters as may be necessary for faculty.

Qualifications

Basic Qualifications:

Three or more years of related experience. Education beyond high school may count toward experience.

Additional

Qualifications and Skills:

3-5 years of experience in financial management, preferably in a higher education setting but not required.
Strong proficiency in financial software and MS Office Suite (Excel, Word, PowerPoint).
Excellent organizational, communication, and interpersonal skills.
Ability to manage multiple tasks and meet deadlines.
Attention to detail and problem-solving skills.
Familiarity with university policies and procedures is a plus.

Additional Information Standard Hours/

Schedule:

35 hours per week

Visa Sponsorship Information:
Harvard University is unable to provide visa sponsorship for this position

Pre-Employment Screening:
Identity, Criminal, Credit Other Information:
All formal offers will be made by FAS Human Resources. Work Format Details This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance…