Deputy Treasurer

Responsible for the administrative, supervisory and financial work assisting the Treasurer/Collector in the maintenance of accounts and other financial records; performs a variety of responsible accounting, financial, and analytical functions relative to receipt and disbursement of City funds and all other related work as required. In the absence of the City Treasurer/Collector, the Deputy Treasurer has the authority to perform the duties of the City Treasurer/Collector subject to the requirements of the Mass.

General Laws.

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Manages the collection of daily receipts and deposits of City funds, including posting of all receipts and disbursements to the General Ledger using MUNIS Software.
• Ensures that all cash received by the City is balanced and verified to the Bank and General Ledgers.
• Maintains and manages the City’s cash journal, including daily deposits and related matters. Maintains cash book, record of departmental receipts and disbursements. Maintains books and records of all investments and bank accounts of the City.
• Assists the Treasurer/Collector in determining cash flow projections. Ensures funds are adequate to meet current obligations; manages funds to ensure that all obligations can be paid in a timely manner; and is continually aware of the City’s cash position, depositing cash daily and reconciling all bank accounts.
• Transfers monies between bank accounts for disbursements of warrants, government reimbursements, grants, ACH payment transactions, and wires. Ensures that corresponding transfers are correctly booked to the General Ledger.
• Responsible for the accurate and timely completion of all City bank account reconciliations, including bank adjustments and corrections.
• Manages reconciliation of Treasurer’s cash to General Ledger
• Maintains and monitors all City bank accounts.
• Uploads vendor and payroll files to banking institutions.
• Reconciles Stabilization and Trust Funds to Bank and General Ledger
• Review charge codes on monthly basis to determine correlation with correct bank account.
• Manages the tailings process
• Develops and maintains financial information for City’s Bond Issues
• Maintains schedule of debt service payments for the City
• Reconciles petty cash; signs off on all refunds and transfers.
• Submits required payroll payments and quarterly filings to the IRS and DOR (W-2, 1099R, 1099M, 941 and 945).
• Prepares various reports on a weekly, monthly, quarterly, or annual basis relative to cash reconciliation, receipts and balances and trust funds for local, state, and federal agencies
• Works with taxpayers to resolve the more difficult and complex issues related to payments and penalties; answers inquiries from taxpayers, performs research as required, to resolve problems; updates records, as needed.
• Responds to request for information from taxpayers, government officials, bank officers and others on an as-needed basis. Acts as informational contact person for questions regarding various departmental operations, policies, and programs.
• Oversees the administration of tax title proceedings
• Trains Treasury and City Departmental staff on cash receipts processing
• Oversees the work of Treasury staff, assumes Division responsibilities in absence of Treasurer/Collector.
• In consultation with the Superintendent of Buildings and Grounds, updates building inventory and responds to inquiries from City’s Building Insurance carrier.
• Performs similar or related work as directed,…