RSJ Coordinator

Statement of Duties

Under the supervision of the RSJ Deputy Director, the Commissions Coordinator is a collaborative professional with strong project management, excellent interpersonal and communication skills, and well-developed critical thinking abilities. The Commissions Coordinator provides administrative and technical support to the commissions the Department of Racial and Social Justice supports. These may include the following commissions:
The City of Somerville’s Human Right’s Commission (HRC), Somerville Commission for Women Commission (SCW), and the Somerville Commission for Persons with Disabilities (SCPD) on City policies and procedures and policies relating to their relative City Ordinances and State statutes. Employee is required to perform all similar or related duties.

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Serves as a resource for the City and residents regarding the Human Rights Commission, Somerville Women’s Commission, and the Somerville Commission for Persons with Disabilities
• Serves as a liaison for the RSJ department regarding questions, concerns, complaints related to HRC, SCW, and SCPD Commissions; screens and responds to correspondence and inquiries
• Serves as a liaison between these volunteer bodies, City departments, City Council and the broader Somerville Community
• Serves in an advisory capacity for events and strategic planning
• Communicates and translates City policies, practices, and procedures clearly and efficiently while differentiating between authoritative directives and opportunities for collaboration
• Provides technical assistance to the City regarding HRC, SCW, and SCPD issues and activities
• Guides and assists the HRC, SCW, and SCPD plans and oversees the progress of the plan’s goals and objectives in collaboration with the respective leadership of the Commission
• Involves significant public contact as well as interaction with other related City officials and entities
• Research and assists with City programs to enhance HRC, SCW, and SCPD related awareness
• Helps to develop written and web-based materials to disseminate information regarding HRC, SCW, and SCPD; collects and maintains a current library of HRC, SCW, and SCPD materials; locates, assembles and analyzes information related to the commissions’ activities and interests
• Represents the commissions in meetings with groups and organizations for purposes of collecting information and describing the Commissions’ programs
• Performs a varied number of tasks requiring considerable exercise of judgment and initiative within the guidelines established by the City Ordinances
• Attends public meetings as necessary to represent the City’s interests. Required to work flexible hours, including night and weekend meetings and events
• Performs outreach in the community regarding available resources and to gather information about needs; provides necessary public information to the community on programs and services offered by various agencies and government bodies;
• Ensures that appropriate processes are in place to provide for the prompt and equitable resolution of complaints and inquiries from the public; recommends resolutions to complaints; maintains correspondence and documentation of the compliance procedure; and prepares complaint case summaries where necessary
• Arranges approved requests for accommodation, alternate formats, etc. with appropriate staff members
• Posts meeting minutes and agenda. Prepares reports for meetings
• Promotes dialogue, facilitates interaction and strengthens alliances with a wide variety of public and private leaders, officials; with local, State and Federal agencies; and with external constituencies that represent and support human rights, women’s rights and accessibility rights
• Responds to individual requests for information on activities and programs related to the HRC, SCW, and the SCPD
• Confers regularly with other City staff on general…