Director of Support Services

Responsibilities

Job Title:

Director of Support Services

Reports to:

Head of Service and Delivery

FLSA Status:
Exempt

The Director of Support Services is responsible for leading the technical support organization to deliver exceptional customer service and technical expertise for our medical imaging software solutions. This role drives strategic and operational excellence across the support function, ensuring optimal incident resolution, service delivery, and customer experience in a highly regulated healthcare environment. The Director oversees multi-tiered support operations, develops organizational capability, and champions continuous improvement aligned with service management best practices and healthcare compliance requirements.

Provide strategic direction and operational oversight for the entire technical support organization, including Level 1 Customer Service Center and Level 2 Technical Support teams. Establish and monitor service level agreements (SLAs), key performance indicators (KPIs), and operational metrics to ensure consistent achievement of performance targets. Oversee incident management lifecycle from initial logging through resolution, ensuring proper categorization, prioritization, escalation, and closure.

Drive optimization of ticket queues, workload distribution, and resource allocation to maximize response times and resolution rates. Maintain high standards of customer satisfaction through quality service delivery and proactive customer engagement. Develop and coordinate global support operations across offshore and onshore teams to ensure seamless 24x7 coverage. Develop and execute strategic initiatives to enhance service supportability and operational efficiency.

Build, develop, and retain high-performing technical support teams across multiple levels and geographic locations. Build the team to accommodate business growth, providing guidance on team development, performance management, and operational execution. Establish clear performance expectations, accountability frameworks, and development pathways for all support personnel. Lead talent acquisition strategies and oversee recruitment, onboarding, and integration of new team members. Foster a culture of accountability, continuous learning, service excellence, and customer advocacy.

Design and implement comprehensive training programs to ensure team proficiency in software, troubleshooting methodologies, and healthcare industry requirements. Optimize staff scheduling and capacity planning to ensure adequate coverage across all support tiers, time zones, and on-call rotations.

Design, implement, and maintain standardized processes for incident management, service request fulfillment, problem management, and knowledge management aligned with best practices. Develop and enforce standard operating procedures, quality assurance frameworks, and documentation standards. Establish quality monitoring programs including ticket reviews, call monitoring, and customer feedback analysis. Identify and implement process improvements, automation opportunities, and self-service capabilities to enhance operational efficiency. Ensure accurate and comprehensive knowledge base documentation of incidents, resolutions, known errors, and workarounds.

Drive adoption of knowledge management practices to reduce recurring incidents and improve first-contact resolution rates.

Establish performance dashboards and reporting frameworks to monitor support operations and drive data-informed decision making. Analyze support metrics, trends, and patterns to identify performance gaps, systemic issues, and improvement opportunities. Lead root cause analysis initiatives for recurring incidents and implement preventive measures to reduce incident volume. Collaborate with Product and Engineering to improve product supportability and with Sales and Professional Services to improve customer experience.

Ensure compliance with healthcare industry regulations, organizational policies, security standards, and data privacy requirements.

Serve as executive escalation point for critical customer issues and high-priority incidents. Build strong relationships with key customers and stakeholders to understand needs and expectations. Develop customer communication strategies for major incidents, planned maintenance, and service improvements. Represent the voice of the customer in internal forums and contribute to product roadmap discussions.

PLEASE NOTE:

This is not an exhaustive list of all duties, responsibilities and requirements of the position described above. Other functions may be assigned and management retains the right to add or change duties at any time.

• Bachelor’s degree in…