Out of School Time Programs and Partnerships Coordinator

The SPS Out-of-School-Time (OST) Coordinator of Programs and Partnerships coordinates and provides oversight of SPS programs and partnerships during non-school hours throughout the school year and vacation periods to support the academic and social-emotional development of students.

The Coordinator serves as a strategic liaison between school leaders, district directors, the City, and community partners to identify and address student needs. Central to this role is the continued centralization of district OST operations through the implementation of a digital database for streamlined registration and data management, and the execution of a proactive communication strategy in partnership with the SPS Communications Department to ensure equitable program access for all families.

The responsibilities listed below reflect the primary duties of the position; the omission of specific statements of duties does not exclude them from the role. Additional responsibilities that are similar, related, or a logical assignment to the position may be assigned as needed to meet program, legal, or operational needs.

• Operational Oversight:
  Provides operational oversight, guidance, and/or support for OST programs and partnerships during the school year via periodic (weekly) visits, bi-weekly collaborative zoom meetings and reporting out to the Steering Committee; maintains a shared document regarding visits and support provided.
• Needs Identification:
  Works in partnership with school Principals, district Department Directors, and keeps OST Director informed at all times to identify additional academic and/or enrichment programming beyond the school day to address identified gaps or needs. Tracks and monitors progress and addresses any areas of concern.
• Partner Research:
  Researches and helps identify potential partner organizations based on the criteria of the guidance of the steering committee. Works closely with the Somer Promise Community OST Coordinator.
• Staff Support:
  Supports new OST staff in implementing enrichment programs in coordination with Assistant Director of Out of School Time/Community Schools.

• Supports the OST Director and the SPS Facilities, Transportation and Safety Coordinator around space planning and safety concerns for partner providers

• Partners with the Somer Promise Community OST Coordinator around regular implementation of OST program evaluation tools.

• Centralized System:
  Fully implement a centralized system across all OST programs to streamline and manage data, attendance, registration, health records, and more (e.g., Arbiter). Train users on how to utilize the system.
• Digital Catalog:
  Maintains a centralized digital catalog of all OST programs with integrated registration.
• Data Impact:
  Works with OST programs and city cross-sector team to ensure that impact data is being collected and analyzed; ensures data collection process is implemented based on the Steering Committee guidelines.

• Inter-departmental
  
  Collaboration:
  
  Partner with the SPS Communications Department and Somerville Family Learning Collaborative (SFLC) to ensure timely, proactive, and accessible family communication (e.g., program updates, timelines, changes).
• Communication Strategy:
  Works with the OST Director, Communications Department, SFLC, and OST Steering Committee to develop communications strategy for OST programming.
• Protocols:
  Establish standardized internal and external communication protocols to ensure clarity and consistency across all stakeholders.
• Public Engagement:
  Utilize public speaking skills and professional presentations to engage families and community partners regarding OST opportunities and impact.
• Administrative Coordination:
  Supports the maintenance of a comprehensive calendar/database of OST programs by school

• District Summer Program Preparation:
  Plans district summer programming in coordination with OST director, district and department directors, and Somerpromise, holding regular meetings beginning in January.
• Non-SPS Summer Programs Oversight:
  Works in partnership with SPS Summer School Director(s) to coordinate and oversee additional non-SPS summer enrichment programming and provide regular updates to the Steering Committee.

• Emergency Issues:
  Works within established district…