Administrative Assistant

Job Title:

Entry Level Administrative Assistant

Location:

Somerville, NJ

Salary: $22- $24 an hour

A highly reputable company is looking for an Entry Level Administrative Assistant to join their team! This role includes a large range of duties including but not limited to assisting clients with submitting cases for various products, maintaining client contact, and updating them on existing cases. You will be responsible for data entry using proprietary software, assisting staff in processing assignments, and handling phone calls and shipments as needed.

Additionally, you will utilize Microsoft Office applications for documentation, communicate with external parties, and assist in scheduling professional appointments.

Responsibilities

+ Assist clients with identifying and submitting cases for various products.

+ Maintain contact with designated client list and provide updates on existing cases.

+ Enter all data fields in the proprietary software system, known as CIS.

+ Assist staff in processing and expediting assignments through various stages of completion.

+ Answer phone calls as needed.

+ Ship and receive packages, mail, etc., as needed.

+ Utilize various Microsoft Office applications to update and document cases.

+ Communicate with various outside parties and remote employees via telephone and Outlook email system.

+ Assist in scheduling professional appointments with outside parties including physicians, attorneys, and other professionals.

+ Scan, classify, and assign documents to appropriate folders within case files.

+ Prepare and assemble medical files for review by office or remote professionals.

+ Assist with other administrative duties as required.

+ Handle a maximum case load of 250.

Essential Skills

+ Bachelor's degree required

+ Organizational skills.

+ Time management skills.

+ Customer service experience.

+ Proficiency in data entry and ability to handle 30 fields per day.

+ Excel proficiency.

Benefits:

+ Great benefits package

+ Work life balance

+ Stability and clear opportunities for growth into other areas of the dealership over time.

*** INTERVIEWS

HAPPENING THIS WEEK**
* This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume along with your availability for a 10-minute phone call to

Work Environment

This position is based in a smaller corporate work environment that offers a professional yet close-knit office setting. You will work with a proprietary case management system (CIS) alongside standard corporate technologies such as Microsoft Office, Excel, and Outlook. The role involves frequent interaction with clients, external professionals, and remote employees via phone and email, as well as handling physical mail and packages.

The organization emphasizes stability, with very low turnover, and offers opportunities for growth, including the potential to move into a permanent and eventually managerial role.

Job Type & Location

This is a Contract to Hire position based out of Somerville, NJ.

Pay and Benefits

The pay range for this position is $22.60 - $24.04/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax…