Executive Assistant; Confidential Administrative Support II

This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Tuesday, October 20, 2026.

In your cover letter, please highlight your experience maintaining confidentiality and exercising sound judgment, and describe three key strengths or competencies you would bring to this position.

Please review the position description listed above for full scope of responsibilities and qualifications.

Reporting to and under the general direction of the Chief Financial & Administrative Strategy Officer (CFASO), the Executive Assistant is responsible for high-level administrative office management and project coordination. The incumbent is responsible for independently coordinating activities and overseeing a broad range of activities on behalf of the CFASO, division, and the university. This includes, but is not limited to, providing work coordination direction to other administrative and student personnel, interpreting and applying complex operating policies and procedures, performing research, preparing reports with recommended courses of action, making in-depth analytical studies and investigations with broad impact, making recommendations for changes in policy or procedures, handling problems and materials of a highly confidential and often sensitive nature, and supporting a positive, collaborative work environment.

On behalf of the CFASO, the incumbent assists in coordinating matters pertaining to RTP, staff performance evaluations, contract interpretation, grievances, complaints, disciplinary actions, and other faculty, staff, and/or management issues. The incumbent also routinely assists in the preparation and handling of confidential materials that relate to management's strategies and positions on matters related to the collective bargaining units and bargaining.

This position has been designated “confidential” in accordance with the provisions of the Higher Education Employer-Employee Relations Act (HEERA).

This position requires a bachelor’s degree and a minimum of three years of progressively responsible administrative experience, or an equivalent combination of education and experience which demonstrates the ability to perform the essential functions of the position. Prior experience supporting an executive level position and office management experience is desired. Master's degree and experience within the public sector and/or higher education is highly preferred.

Strong technical skills, including intermediate proficiency with computers and Microsoft Office products and database management is required. Knowledge of Google Suite and People Soft and reporting tools (Query), or the ability to quickly gain this knowledge is preferred.

This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,687 to $7,383 a month.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer.

A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page.

About Sonoma State University:

Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and…