Academic Records Specialist, Student Service Professional II

"Academic Records Specialist, Student Service Professional II

Apply for the Academic Records Specialist, Student Service Professional II role at Sonoma State University
.

This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Monday, January 5, 2026.

Reporting to and under the general supervision of the Director of Admissions, the Academic Records Specialist performs a full range of moderately complex professional student services work, which includes managing an often-demanding workload and establishing an on‑going professional relationship with an assigned group of student applicants. In addition, the incumbent provides accurate, timely, and personalized service to all stakeholders, representing the Office of Admissions.

This position requires the equivalent to graduation from a four‑year college or university in one of the behavioral sciences, public or business administration or a job‑related field. Additional specialized experience during which the incumbent has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year‑for‑year basis. Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field;

experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job‑related field may be substituted for one year of the professional experience. Knowledge in both domestic and international admissions requirements is preferred. High level of proficiency with computers and Microsoft Office (Word, Excel) required. Knowledge of Google Suite, Web Admit, OnBase, and People Soft preferred.

This is a full‑time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. Starting salary placement depends on qualifications and experience and will not exceed $5,083 a month. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave.

In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page.

Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.

The University is an Affirmative Action/Equal Opportunity Employer
. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting:
This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas).