Administrative Services Officer

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Lead people, policy, and public service in the heart of Gold Country. A public office in Sonora is seeking an Administrative Services Officer to serve as a cornerstone of its municipal operations, overseeing human resources, risk management, and key clerk and administrative functions. This highly visible role partners closely with leadership and the City Council, ensuring compliance, operational excellence, and thoughtful support for a close‑knit, community‑driven organization.

With a planned 2–3 month overlap with a long‑tenured incumbent, this is a rare opportunity to step into a stable, well‑run role with deep institutional knowledge and long‑term growth potential. The ideal candidate is a trusted, service‑oriented leader, someone polished, detail‑driven, and grounded in California public sector HR who values community, collaboration, and long‑term commitment.

Salary Range: $88,524.80 – $ / Year DOE

• Oversee human resources functions, including recruitment, employee relations, classification and compensation, benefits administration, performance management, and personnel records
• Ensure compliance with federal, state, and local employment laws and regulations, including FEHA, FMLA, CFRA, FLSA, wage and hour laws, and workplace safety requirements
• Manage workers’ compensation, risk management, unemployment claims, wage garnishments, and employment verifications
• Serve as Executive Secretary and filing officer
• Perform Clerk functions, including preparing and publishing agendas, public notices, and meeting materials
• Maintain official records and ensure compliance with the California Public Records Act and records retention requirements
• Coordinate City Council, commission, and committee meetings and support elections‑related activities
• Review and process City contracts and agreements to ensure legal and risk compliance
• Input and report CalPERS retirement information and coordinate payroll‑related reporting
• Conduct studies, special projects, and data analysis
• Represent the City in professional and community meetings and respond to sensitive inquiries with discretion

• Associate’s degree or 5+ years of progressively responsible HR or administrative services experience
• Strong working knowledge of California labor and employment laws and public sector HR practices
• Experience with recruitment, classification, compensation, benefits, employee relations, and EEO compliance
• Familiarity with the Brown Act, California Public Records Act, and public meeting processes
• Experience preparing agendas, public notices, contracts, and official records
• Proven ability to provide excellent customer service to the public, elected officials, vendors, and staff
• Availability to attend City Council meetings from 4:00–7:00 PM on the 1st and 3rd Monday of each month
• Ability to work onsite in Sonora, CA
• Bachelor’s degree preferred
• HR certifications preferred
• Experience with MIT payroll or municipal accounting systems preferred

• CalPERS retirement
• Comprehensive medical insurance with partial coverage by the employer
• Dental and vision insurance covered by the employer
• Generous PTO Policy: includes PTO, Holidays, Administrative Leave, and Sick leave
• Paid out unused holiday leave at year‑end
• Relocation assistance available
• Stable, low‑turnover organization with strong internal promotion culture

This role is ideal for a public‑sector professional who values community, stability, and service and enjoys being a trusted resource across the organization. Apply now!

Mid‑Senior level

Full‑time

Administrative

Staffing and Recruiting