Personal Assistant - Project Manager

Join to apply for the Personal Assistant - Project Manager role at Lenahan Chiropractic LLC

Reports to: Clinic Director
Location: Lenahan Chiropractic, South Amboy, NJ
Employment Type: Full-Time, On-Site

Position Overview
We are seeking a highly organized, detail-oriented, and proactive Personal Assistant & Project Manager to directly support the Clinic Director of a busy chiropractic practice. This dual-role position is responsible for managing daily operations, overseeing staff, monitoring and reporting practice statistics, delegating and tracking tasks, and ensuring the smooth and efficient running of the practice-particularly in the Clinic Director's absence.

The successful candidate must be skilled in project management software such as Milanote and/or Trello and comfortable implementing systems that ensure accountability and measurable results.

• Executive & Personal Support to Clinic Director
  :
  Act as the primary point of contact for the Clinic Director, handling priorities, schedules, and follow-up tasks.
• Translate directives from the Clinic Director into actionable assignments for staff.
• Provide regular updates and reports on progress, deadlines, and outcomes.
• Anticipate the Clinic Director's needs and proactively resolve issues before escalation.

• Develop and manage project boards in Milanote or Trello to track clinic operations, marketing campaigns, and administrative projects.
• Assign tasks to staff members and monitor progress.
• Ensure deadlines are met and follow up on incomplete or pending tasks.
• Create timelines, workflows, and accountability systems to support efficiency.

• Oversee daily operations to ensure smooth clinic flow and patient satisfaction.
• Monitor, compile, and report on key practice statistics.
• Ensure accurate and timely reporting from all staff positions.
• Step in as the operational lead when the Clinic Director is unavailable.

• Facilitate clear communication between the Clinic Director and staff.
• Hold staff accountable for responsibilities while fostering a positive work environment.
• Identify workflow bottlenecks and implement solutions.
• Support the Office Manager in daily execution while providing higher-level oversight.

• Bachelor's degree in Business Administration, Healthcare Management, or related field preferred.
• 3+ years of experience in project management, operations, or executive support.
• Proficiency in Milanote and/or Trello with demonstrated project management experience.
• Strong leadership and organizational skills with ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and data tracking/reporting tools.
• Ability to maintain discretion, professionalism, and confidentiality.

• Leadership:
  Inspires accountability and follow-through.
• Data-Driven:
  Tracks, analyzes, and reports key practice statistics.
• Problem-Solving:
  Anticipates issues and provides solutions.
• Time Management:
  Efficiently organizes and prioritizes tasks.
• Detail-Oriented:
  Monitors deadlines and ensures quality results.
• Adaptability:
  Thrives in a fast-paced, patient-focused environment.

• Competitive salary starting at $60,000/year, commensurate with experience
• Paid time off (PTO)
• Complimentary chiropractic care
• Professional development opportunities